Baltimore County Council Agenda – WS November 29, 2016 | LS December 5, 2016

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

LEGISLATIVE SESSION 2016

 

Issued:        November 23, 2016

Work Session:       November 29, 2016

                                    Legislative Day No.   21  :    December 5, 2016

 

 

 

The accompanying notes are

compiled from unaudited

information provided by

the Administration and

other sources.

                                                                                                                                                                OFFICE OF THE COUNTY AUDITOR

 

 

 


BALTIMORE COUNTY COUNCIL

December 5, 2016

NOTES TO THE AGENDA

 

TABLE OF CONTENTS

PAGE

LEGISLATIVE SESSION

 

Witnesses…………………………………………………………………. ii

 

 

BILLS – FINAL READING

 

Bill 78-16…………………………………………………………………….. 1

Bill 79-16…………………………………………………………………….. 4

Bill 80-16…………………………………………………………………….. 7

 

 

FISCAL MATTERS

 

FM-1…………………………………………………………………………. 10

FM-2…………………………………………………………………………. 13

FM-3…………………………………………………………………………. 15

FM-4…………………………………………………………………………. 18

 

 

MISCELLANEOUS BUSINESS

 

NONE

 

 

APPENDIX

 

Correspondence (1) (a)…………………………………………….. 22

 

 

 

 

 

 

 

 

 

 

i

 

 

 

 

 

 

BALTIMORE COUNTY COUNCIL AGENDA

LEGISLATIVE SESSION 2016,   LEGISLATIVE DAY NO. 21

DECEMBER 5, 2016         6:00 P.M.

 

CEB = CURRENT EXPENSE BUDGET

BY REQ. = AT REQUEST OF COUNTY EXECUTIVE

 

Page

 

CALL OF BILLS FOR FINAL READING AND VOTE

 

  1. GREGORY BRANCH, DIRECTOR, DEPARTMENT OF HEALTH AND HUMAN SERVICES

1         Bill 78-16 – Mrs. Almond(By Req.) – CEB – Pre-Exposure Prophylaxis Navigator Program

4         Bill 79-16 – Mrs. Almond(By Req.) – CEB – Screening Brief Intervention and Referral to Treatment

 

WILL ANDERSON, DIRECTOR, DEPARTMENT OF ECNOMIC AND WORKFORCE DEVELOPMENT

7         Bill 80-16 – Mrs. Almond(By Req.) – CEB – Training for JD NEG Eligible Workers

 

 

APPROVAL OF FISCAL MATTERS/CONTRACTS

 

DEBORAH RICHARDSON, DIRECTOR, DEPARTMENT OF CORRECTIONS

10         1.  Contract – Maryland Office of the Public Defender – Assistant Public Defender II – DOC

 

KEITH DORSEY, DIRECTOR, OFFICE OF BUDGET AND FINANCE

13         2.  Contract – Wood, Stear and Ledoux, Inc. d/b/a Cleaning Technology-maintenance/repairs Plymo-Vent vehicle exhaust systems-OBF

15         3.  Contracts – (3) – Snow Removal Services – OBF

 

  1. GREGORY BRANCH, DIRECTOR, DEPARTMENT OF HEALTH AND HUMAN SERVICES

18         4.  Contract – Advanced Imaging Partners, Inc. – Evaluations/x-rays related to Tuberculosis cases – HHS

 

 

MISCELLANEOUS BUSINESS

 

COUNCIL

22         1.  Correspondence – (a)(3) – Non-Competitive Awards (October 28, 2016)

  1. Res. 132-16 – Mr. Quirk – Property Tax Exemption – DAV – Edward R. Ostrowski
  2. Res. 133-16 – Mrs. Almond – Property Tax Exemption – DAV – Carl Beaver, Jr.
  3. Res. 134-16 – Mr. Jones – Property Tax Exemption – DAV – Tyrone C. Lewis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ii

 

 

 

 

 

 

 

Dr. Gregory Branch                                   Fiscal Note                                        December 5, 2016

 

 

Bill 78-16 (Supplemental Appropriation)                                                  Council District(s) _All_

 

 

Mrs. Almond (By Req.)

 

 

Department of Health and Human Services

 

Pre-Exposure Prophylaxis Navigator Program

 

 

The Administration is requesting a supplemental appropriation of state funds totaling $45,334 to the Pre-Exposure Prophylaxis Navigator Program Gifts and Grants Fund program.  The funds will be used to hire a part-time (34 hours-per-week) Human Services Associate to provide referral, linkage, and short term non-medical case management services to County residents who are at a high risk of contracting HIV.  See Exhibit A.

 

                                                                      Fiscal Summary

 

Funding

Source

  Supplemental Appropriation   Current

Appropriation

  Total

Appropriation

 

County

       

State (1)

  $           45,334     $              45,334  

Federal

       

Other

       

Total

  $           45,334     $              45,334  
 

(1) Maryland Department of Health and Mental Hygiene, Prevention and Health Promotion Administration funds.  No County matching funds are required.

 

Analysis

 

The new Pre-Exposure Prophylaxis (PrEP) Navigator Program will provide referral, linkage, and short term non-medical case management services to County residents who are at a high risk of contracting HIV.  The Department advised that these individuals take a prescribed daily medication (PrEP)  to help lower their chances  of  becoming  infected  with  HIV.   The  Department

 

 

Bill 78-16 (Supplemental Appropriation) (cont’d)                                               November 5, 2016

 

 

also advised that daily PrEP use is shown to reduce the chances of contracting HIV through sexual transmission and through injection drug usage by 90% and 70%, respectively.

 

The proposed $45,334 supplemental appropriation will be used to fund the salary and fringe benefits ($43,076) of one part-time (34 hours-per-week) Human Services Associate who will provide the referral, linkage, and non-medical case management services, and for miscellaneous program expenses (e.g., supplies, mileage, equipment ($2,258)).  The Department advised that the goal of the Human Services Associate is to educate individuals who are at highest risk of HIV infection and to link them to medical providers that provide PrEP (i.e., Truvada); once an individual is linked to care, the Human Services Associate will ensure follow-up for appointments and required lab tests.  The Department also advised that the amount of the Human Services Associate’s contact (in-person or telephone) will depend on the client, but will be provided at least monthly.  Individuals will be referred for services primarily through the Department’s HIV programs and clinics, in addition to hospitals, community-based organizations, private providers, and community outreach efforts made by the Human Services Associate.  The Department anticipates providing services to 30 clients in FY 2017.

 

The grant period is December 1, 2016 through June 30, 2017.  No County matching funds are required for this grant.

 

With the affirmative vote of five members of the County Council, Bill 78-16 will take effect December 18, 2016.

 

 

 

 

 

 

 

 

 

Dr. Gregory Branch                                   Fiscal Note                                        December 5, 2016

 

 

Bill 79-16 (Supplemental Appropriation)                                                  Council District(s) _All_

 

 

Mrs. Almond (By Req.)

 

 

Department of Health and Human Services

 

Screening Brief Intervention and Referral to Treatment

 

 

The Administration is requesting a supplemental appropriation of private funds totaling $34,000 to the Screening Brief Intervention and Referral to Treatment Gifts and Grants Fund program.  The funds will be used to train clinicians at the County’s seven high school-based wellness centers to identify and counsel students for substance misuse and to refer for treatment.  See Exhibit A.

 

                                                                      Fiscal Summary

 

Funding

Source

  Supplemental Appropriation   Current

Appropriation

  Total

Appropriation

 

County

       

State

       

Federal

       

Other (1)

  $           34,000     $              34,000  

Total

  $           34,000     $              34,000  
 

(1) Conrad N. Hilton Foundation funds passed through Behavioral Health System Baltimore, Inc.  No County matching funds are required.

 

Analysis

 

Baltimore County was selected as one of a limited number of jurisdictions to implement the Screening Brief Intervention and Referral to Treatment (SBIRT) project.  The purpose of the SBIRT project is to give clinicians the skills to more effectively prevent substance use by high school youth through increased counseling about the risks of opioid use substance misuse as well as to increase the early identification,  counseling,  and referral for treatment  for youth already

 

 

Bill 79-16 (Supplemental Appropriation) (cont’d)                                                December 5, 2016

 

 

engaged in substance misuse.  The Department advised that prevention of the onset of substance use and early intervention for high school youth is emphasized in order to decrease the rate of substance overdose.

 

Clinicians (Nurse Practitioners) at the County’s seven high school-based wellness centers (Chesapeake, Dundalk, Kenwood, Lansdowne, Owings Mills, Parkville, and Woodlawn High Schools) will receive training using an evidence-based methodology to develop skills and procedures to effectively screen students for substance use and to counsel them about the related risks.  Clinicians will refer students with more serious use for treatment.  The Department advised that the screening and brief intervention will occur with students who already are visiting the wellness centers for well child examinations, management of chronic illness, or complaint visits.  The Department anticipates providing services to 350 students in FY 2017.

 

Of the proposed $34,000 supplemental appropriation:

  • $9,219 will be used toward the salaries and benefits of three existing positions:
    • One full-time 10-month Nurse Practitioner (1.5 hours-per-week) and one part-time Nurse Practitioner (3 hours-per-week) will provide the identification, counseling, and referral services; and
    • One part-time Public Health Nurse (4 hours-per-week) will help develop print materials to raise awareness among the students about the problem of substance misuse and will collect data to be submitted to the grantor;
  • $11,000 will be used for contractual services to train the Nurse Practitioners; and
  • $13,781 will be used for program expenses (e.g., supplies and equipment at wellness centers, print materials).

 

The grant period is August 1, 2016 through July 31, 2017.  No County matching funds are required for this grant.

 

With the affirmative vote of five members of the County Council, Bill 79-16 will take effect December 18, 2016.

 

 

 

 

 

 

 

 

 

Will Anderson                                            Fiscal Note                                        December 5, 2016

 

 

Bill 80-16 (Supplemental Appropriation)                                                  Council District(s) _All_

 

 

Mrs. Almond (By Req.)

 

 

Department of Economic and Workforce Development

 

Training for JD NEG Eligible Workers

 

 

The Administration is requesting a supplemental appropriation of federal funds totaling $150,000 to the Training for JD NEG (Job Driven-National Emergency Grant) Eligible Workers Gifts and Grants Fund program.  The funds will be used to provide employment and training services to assist eligible individuals with finding and qualifying for meaningful employment.  See Exhibit A.

 

                                                                      Fiscal Summary

 

Funding

Source

  Supplemental Appropriation   Current

Appropriation

  Total

Appropriation

 

County

       

State

       

Federal (1)

  $         150,000     $         150,000  

Other

       

Total

  $         150,000     $         150,000  
 

(1)  U.S. Department of Labor, Employment and Training Administration funds passed through the Maryland Department of Labor, Licensing and Regulation (DLLR).  No County matching funds are required.

 

Analysis

 

The proposed $150,000 supplemental appropriation will be used to provide employment and training services, including occupational skills training and on-the-job-training, to assist long-term unemployed individuals (e.g., dislocated workers who have been unemployed for at least 27 weeks; individuals claiming unemployment insurance) with finding and qualifying for meaningful employment in the  County’s high-demand industries such as  healthcare,  information technology,

 

 

Bill 80-16 (Supplemental Appropriation) (cont’d)                                               December 5, 2016

 

 

construction, transportation, distribution and logistics, and manufacturing.  The Department advised that up to 34 individuals will receive occupational training that may include wrap-around and supportive services ($120,000), and 4 individuals will be enrolled in custom-designed Production Technical Training courses for a major defense industry manufacturer ($30,000).

 

The grant period is May 24, 2016 through June 30, 2017.  No County matching funds are required.

 

With the affirmative vote of five members of the County Council, Bill 80-16 will take effect December 18, 2016.

 

 

 

 

 

 

 

 

Deborah Richardson                                Fiscal Note                                       December 5, 2016

 

 

FM-1 (Contract)                                                                                            Council District(s)    All  _

 

 

Department of Corrections

 

Assistant Public Defender II

 

 

The Administration is requesting approval of a contract with the Maryland Office of the Public Defender to provide services for pretrial inmates incarcerated in the County’s Detention Center.  The contract commenced November 5, 2016, continues for 1 year, and may not exceed $25,000 unless approved by the Council.  If approved, the contract will automatically renew for four additional 1-year periods with the option to further extend the initial term or any renewal term an additional 90 days.  The contract does not specify a maximum compensation for the initial 1-year term.  Compensation may not exceed $312,970 for the entire 5-year and 3-month term, including the renewal and extension periods.  See Exhibit A.

 

Fiscal Summary

 

Funding Source

 
Maximum Compensation
 

Notes

County (1)

  $          312,970   (1) Department of Corrections Commissary Account funds.

(2)  Maximum compensation for the entire 5-year and 3-month term, including the renewal and extension periods.  The contract does not specify a maximum compensation for the initial 1-year term.

 

State

   

Federal

   

Other

   

Total

  $          312,970 (2)

 

Analysis

 

The Maryland Office of the Public Defender will identify an Assistant Public Defender II to provide services to pretrial inmates incarcerated in the Detention Center.  The Assistant Public Defender will interview inmates, arrange for alternatives to pretrial incarceration (e.g., home detention), and ensure plea negotiations are completed and cases are advanced on the court docket for disposition.   The Department advised  that the use of the public defender  helps to  expedite court

 

 

FM-1 (Contract) (cont’d)                                                                                            December 5, 2016

 

 

dockets, which not only prevents lengthy trials, but also limits the need for victim/witness testimony, saves bed space at the Detention Center, and reduces demand on Department staff with respect to pretrial functions.  The Department estimates that the Assistant Public Defender will serve 16 defendants per month (192 annually) on an expedited docket.  The Department further advised that the Assistant Public Defender served 103 individuals during FY 2016.

 

The contract provides that the County shall compensate the state for two-thirds of the Assistant Public Defender’s personnel costs and provide a maximum 3% cost-of-living increase subsequent to the first year.  The state will be responsible for one-third of the personnel costs and all employee benefits.  The Department advised that personnel costs for the first year total $88,424, and the County’s share totals $58,949.

 

The contract commenced November 5, 2016, continues for 1 year, and may not exceed $25,000 unless approved by the Council.  If approved, the contract will automatically renew for four additional 1-year periods with the option to further extend the initial term or any renewal term an additional 90 days on the same terms and conditions, unless the County provides notice of non-renewal.  The contract does not specify a maximum compensation for the initial 1-year term.  Compensation may not exceed $312,970 for the entire 5-year and 3-month term, including the renewal and extension periods.  Either party may terminate the agreement by providing 60 days prior written notice.

 

These services are procured on a sole-source basis from the State of Maryland.  The Department advised that the Maryland Office of the Public Defender has been providing these services at the Detention Center since CY 1996.

 

Services will be funded through the Department’s Commissary Account.  The County engages a contractor to operate a commissary at the Detention Center to sell food, personal hygiene products, and other items to inmates.  The contractor pays the County a percentage of the commissary sales as rent for this space.

 

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

 

 

 

 

 

 

 

Keith Dorsey                                               Fiscal Note                                        December 5, 2016

 

 

FM-2 (Contract)                                                                                          Council District(s) __All__

 

Office of Budget and Finance

 

Maintenance/Repairs Plymo-Vent Vehicle Exhaust Systems

 

 

The Administration is requesting approval of a contract with Wood, Stear & Ledoux, Inc. d/b/a Air Cleaning Technology to provide preventive maintenance and repair services for the vehicle exhaust systems installed in the County’s career fire stations.  The contract commences upon Council approval, continues for 1 year, and will automatically renew for nine additional 1-year periods with the option to further extend the initial term or any renewal term an additional 120 days.  The contract does not specify a maximum compensation for the initial 1-year term.  Compensation may not exceed $410,000 for the entire 10-year and 4-month term, including the renewal and extension periods.

 

                                                                      Fiscal Summary

 

Funding Source

Maximum Compensation  

Notes

County (1)

  $          410,000   (1) General Fund Operating Budget.

(2) Maximum compensation for the entire 10-year and 4-month term, including the renewal and extension periods.  The contract does not specify a maximum compensation for the initial 1-year term.

 

State

   

Federal

   

Other

   

Total

  $          410,000 (2)

 

 

Analysis

 

The contractor will furnish all labor, materials, tools, equipment, and supervision for the maintenance and repair of vehicle exhaust systems installed in the County’s 25 career fire stations.  The contractor will visit each fire station twice per year and inspect and test the operation of the entire system  and each vehicle drop  (a hose that attaches to the  vehicle’s tailpipe to dispel

 

 

FM-2 (Contract) (cont’d)                                                                                            December 5, 2016

 

the emissions outside of the station).  The contractor will inspect the system’s components for wear and functionality, test the system for exhaust leakage, and make repairs as needed.  Hourly rates for labor are $99.09 for regular time and $148.64 for overtime.  The cost for the semi-annual inspections and testing is $96.48 per hose drop.  The mark up for materials is 100%.

 

The contract commences upon Council approval, continues for 1 year, and will automatically renew for nine additional 1-year periods with the option to further extend the initial term or any renewal term an additional 120 days on the same terms and conditions, unless the County provides notice of non-renewal.  The contract does not specify a maximum compensation for the initial 1-year term.  Compensation may not exceed $410,000 for the entire 10-year and 4-month term, including the renewal and extension periods.

 

Prior to the commencement of each renewal period, the County may entertain a request for an escalation in unit prices in accordance with the Consumer Price Index – All Urban Consumers – United States Average – All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics at the time of the request, or up to a maximum 5% increase on the current pricing, whichever is lower.  The County may terminate the agreement by providing 30 days prior written notice.

 

The contract was awarded on a sole-source basis.  The Department advised that Air Cleaning Technology is the exclusive dealer of the Plymo-Vent exhaust systems installed in the County’s fire stations.

 

On December 18, 2006, the Council approved a 10-year contract totaling an estimated $360,428 with Wood, Stear & Ledoux, Inc. for similar services.  The Property Management Division advised that as of November 15, 2016, expenditures under the contract totaled $326,665.

 

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

 

 

 

 

 

 

 

Keith Dorsey                                               Fiscal Note                                        December 5, 2016

 

 

FM-3 (3 Contracts)                                                                                         Council District(s)   All_

 

 

Office of Budget and Finance

 

Snow Removal Services

 

 

The Administration is requesting approval of three contracts, with Suncoast Landscaping, LLC, Classic Lawn and Landscape, Inc., and Maryland Hauling and Recovery, LLC, to provide on-call snow removal and salt application services at County libraries and other County-owned and operated sites (e.g., Senior Centers).  The contracts commenced November 1, 2016, continue for 1 year, and may not exceed $25,000 unless approved by the Council.  If approved, the contracts may be renewed for 9 years (November 1 through April 30 constitutes a snow season).  Compensation for the three contracts may not exceed the amount appropriated for snow removal and salt application services during the entire 10-year term of the agreements.

 

                                                                      Fiscal Summary

 

Funding Source

Initial Term
 

Maximum Compensation

County

  *   *  

State

     

Federal

     

Other

     

Total

  * (1) * (2)

 

 (1) Hourly labor rates range from $20 to $150 per hour, depending on the worker’s skill level and the type of equipment provided, with no specified maximum compensation.  The contracts are limited in the aggregate to the amount appropriated for snow removal and salt application services. The contract amounts are not reasonably estimable at this time.

(2) Maximum compensation for the entire 10-year term, including renewals, may not exceed the amount appropriated for snow removal and salt application services each year. The amounts are not reasonably estimable at this time.

 

 

 

FM-3 (3 Contracts) (cont’d)                                                                                      December 5, 2016

 

 

Analysis

 

The three contractors will provide snow removal, de-icing, and salt application services at County libraries and other County-owned facilities as follows:

 

  • Maryland Hauling and Recovery, LLC is the primary contractor for snow removal at the Pikesville, Reisterstown, Towson, Cockeysville, Hereford, White Marsh, Loch Raven, Parkville-Carney, Perry Hall, and Rosedale libraries. Classic Lawn and Landscape, Inc. is the secondary contractor.

 

  • Suncoast Landscaping, LLC is the primary contractor for snow removal at the Police Aviation Unit in Middle River and at the Essex, North Point, and Sollers Point libraries. Classic Lawn and Landscape, Inc. is the secondary contractor for the libraries.

 

  • Classic Lawn and Landscape, Inc. is the primary contractor for snow removal at the Baltimore Highlands-Lansdowne senior center and park and at the Arbutus, Catonsville, Lansdowne, Randallstown, and Woodlawn libraries.

 

The Department advised that Property Management Division staff and Maryland Hauling and Recovery, LLC previously provided snow removal services for these sites.

 

The contracts commenced November 1, 2016, continue for 1 year, and may not exceed $25,000 unless approved by Council.  If approved, the contracts may be renewed for 9 years on the same terms and conditions, unless the County provides notice of non-renewal.  A snow season begins November 1st and ends April 30th.  The contracts do not establish a fixed dollar amount; rather, the contracts state that compensation may not exceed the amount appropriated during the entire term of the agreement.  The Department advised that an estimated amount for each contract is undeterminable due to the unpredictable nature and timing of snow falls (i.e., density and depth of snow falls, number of snow falls occurring during the season).  The County may terminate the agreements by providing 30 days prior written notice.

 

Each contractor must provide the following equipment including one operator for each, and a field supervisor: a ¾-ton or 1-ton pick-up truck with plow and spreader, a snow blower and low-boy trailer for delivery, a whirly bird salt spreader, a skid loader with plow, a skid loader with snow blower, and a sidewalk plow.  Hourly rates range from $20 to $150, depending on the worker’s skill level and type of equipment provided.   The contractors will be paid based on the actual hours

FM-3 (3 Contracts) (cont’d)                                                                                      December 5, 2016

 

 

the equipment is in service, including up to 2 hours for arrival time and 1 hour for departure time.  Additionally, the minimum work shift is 4 hours.  The County will provide all rock salt for spreading on the parking lots and parking garage ramps; each contractor will provide ice melt for spreading on the sidewalks and steps.

 

The contracts state that prices are firm against any increase for 1 year from the effective date of the contract.  Prior to the commencement of each renewal period, the County may entertain a request for an escalation in unit prices in accordance with the Consumer Price Index – All Urban Consumers – United States Average – All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics at the time of the request or up to a maximum 5% increase on the current pricing, whichever is lower.

 

The FY 2017 budget for the Storm Emergencies Program totals $5,986,000, including $1,100,000 for contractual snow removal services.  The Department of Public Works advised that snow removal expenditures for FY 2016 totaled approximately $15.6 million, including approximately $8.9 million for contractual services.

 

The Department advised that the contracts were awarded through a competitive procurement process based on the lowest responsible bids from seven bids received.

 

On December 1, 2008, the Council approved a similar contract with East Coast Specialized Hauling, LLC, now known as Maryland Hauling and Recovery LLC, for on-call snow removal and deicing services at the Drumcastle Government Center and the Public Safety Building.  On January 3, 2011, the Council approved a contract amendment to add the County’s Agricultural Center in Hunt Valley.  The contract expires January 18, 2018.  The Department advised that as of November 16, 2016, expenditures under the contract totaled $906,750.

 

On July 5, 2016, August 1, 2016, and September 6, 2016, the Council approved contracts with Classic Lawn and Landscape, Inc. for on-call landscaping services, maintenance and repair of irrigation systems, and on-call maintenance and repair of turf fields at County-owned and/or operated sites, respectively.  The Department advised that as of November 16, 2016, there have only been expenditures of $8,102 for landscaping services.

 

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

Dr. Gregory Branch                                   Fiscal Note                                       December 5, 2016

 

 

FM-4 (Contract)                                                                                                Council District(s)  All_

 

 

Department of Health and Human Services

 

Evaluations/X-rays Related to Tuberculosis Cases

 

 

The Administration is requesting approval of a contract with Advanced Imaging Partners, Inc. to provide radiology services for tuberculosis cases on an as-needed basis.  The contract commenced August 1, 2016, continues for 1 year, and may not exceed $25,000 unless approved by the Council.  If approved, the contract will automatically renew for one additional 1-year period.  The contract does not specify a maximum compensation for the initial 1-year term.  Estimated compensation totals $26,218 for the initial 1-year term.  Compensation may not exceed $55,000 for the entire 2-year term, including the renewal period.  See Exhibit A.

 

                                                                      Fiscal Summary

 

Funding Source

Initial

Term

  Maximum

Compensation

  Notes

County (1)

  $   26,218   $             55,000   (1)  General Fund Operating Budget.

(2) Estimated compensation for the initial 1-year term. The contract does not specify a maximum compensation for the initial 1-year term.

(3) Maximum compensation for the entire 2-year term, including the renewal period.

State

     

Federal

     

Other

     

Total

  $   26,218 (2) $             55,000 (3)

 

                                                                             Analysis

 

The Department’s Tuberculosis Control Program provides evaluation and treatment for Baltimore County residents with active or latent tuberculosis.  The contractor will provide radiology services, including chest x-rays and special diagnostic tests (CT scan, MRI, or ultrasound), for the program on an as-needed basis.

 

 

FM-4 (Contract) (cont’d)                                                                                            December 5, 2016

 

 

The Department advised that any clinician who provides tuberculin testing will refer those Baltimore County residents who have positive screening tests to the program; referrals are received from primary care providers, health centers, urgent care centers, universities and schools, and hospitals.  A County public health nurse will evaluate a client at the Drumcastle Government Center, Hannah More Academy Center, or in their homes, and refer the client to one of the contractor’s multiple locations throughout the County for chest x-rays.  X-ray services range in price from $29 to $938 (single view of chest to CT of the abdomen/pelvis with and without contrast).  The Department advised that during FY 2016, 27 active cases of tuberculosis were identified, and 559 clients were evaluated for treatment for latent tuberculosis infections.  The Department estimates that up to 800 clients will be served in the first year of the contract.

 

The contract commenced August 1, 2016, continues for 1 year, and may not exceed $25,000 unless approved by the Council.  If approved, the contract will automatically renew for one additional 1-year period on the same terms and conditions, unless the County provides notice of non-renewal.  The contract does not specify a maximum compensation for the initial 1-year term.  Estimated compensation totals $26,218 for the initial 1-year term.  Compensation may not exceed $55,000 for the entire 2-year term, including the renewal period.  The Department advised that as of November 17, 2016, the contractor has provided services totaling $2,529.

 

Prior to the commencement of the renewal period, the County may entertain a request for an escalation in unit prices in accordance with the Consumer Price Index – All Urban Consumers – United States Average – All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics at the time of the request, or up to a maximum 5% increase on the current pricing, whichever is lower.  The County may terminate the agreement by providing 30 days prior written notice.

 

The contract was awarded through a competitive procurement process based on the lowest responsive and responsible bid from two bids received.

 

The Purchasing Division advised that Advanced Imaging Partners, Inc. previously provided these services under a 2-year contract that expired on July 15, 2016.  Expenditures under this contract totaled $19,286.

 

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

APPENDIX A