BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

LEGISLATIVE SESSION 2015

Issued: May 21, 2015

Work Session: May 26, 2015

Legislative Day No. 11 : June 1, 2015

The accompanying notes are

compiled from unaudited

information provided by

the Administration and

other sources.

OFFICE OF THE COUNTY AUDITOR

BALTIMORE COUNTY COUNCIL

June 1, 2015

NOTES TO THE AGENDA

TABLE OF CONTENTS

Mrs. Bevins (By Req.)

Administrative Office

Compensation – Board of Appeals

Bill 39-15 proposes to grant a cost-of-living increase and a 3% bonus to the members of the Board of Appeals.

Section 3-5-102 of the County Code sets the compensation for the members of the Board of Appeals. This section was last amended in 2014 when the Council approved a $3,000 increase for each member (Bill 7-14).

Bill 39-15 amends the statute to provide a 3% cost-of-living increase to the members. The Chairman’s salary will now be $21,630. The salary of each member will be $18,540. In an uncodified section, the bill also provides for a one-time bonus of 3%.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 39-15 will take effect on July 1, 2015.

Donald Brand Fiscal Note June 1, 2015

Bill 40-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Building Code of Baltimore County

Section 35-2-201 of the Baltimore County Code requires the Department of Permits, Approvals and Inspections to prepare and submit legislation amending the Building Code of Baltimore County within 9 months after publication of each new edition of the Triennial International Code Council’s International Building Code. The legislation must be submitted to the County Executive for review and then to the County Council for adoption.

Bill 40-15 replaces the 2012 Building Code of Baltimore County, as adopted by Bill 40-12, with the 2015 International Building Code, International Residential Code, International Mechanical Code, and International Energy Conservation Code.

A summary of specific changes to the current ordinance is attached. See Exhibit A.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 40-15 will take effect on July 1, 2015.

Donald Brand Fiscal Note June 1, 2015

Bill 41-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Plumbing and Gasfitting Code of Baltimore County

Bill 41-15 adopts the 2015 National Standard Plumbing Code Illustrated, with certain amendments, deletions and additions, as the Plumbing and Gasfitting Code of Baltimore County.

Baltimore County has for more than 50 years adopted the most recent editions of the National Standard Plumbing Code Illustrated (NSPCI), the National Fuel Gas Code (NFGC), and the Liquified Petroleum Gas Code (LPGC). The 2015 NSPCI, the 2015 NFGC, and the 2014 LPGC, along with local amendments reflecting local practices and conditions, as well as additions reflecting State and local laws and regulations, comprise the Plumbing and Gasfitting Code of Baltimore County (Code).

The Code provides government entities, code administrative bodies, and the industry with a modern code designed to ensure the proper installation of plumbing systems. It is maintained on a yearly basis and published every 3 years on the same schedule as the Building Code of Baltimore County, with supplements added after each annual revision cycle. The Code was last adopted on April 15, 2013 (Bill 17-13) due to the publishing of the NSPCI in late 2012.

The County’s Plumbing Code Committee reviews and updates the Code annually to respond to changes in plumbing technology and industry practices country-wide. The Plumbing Code Committee consists of representatives from the County Departments of Public Works and Environmental Protection and Sustainability, the Chief Plumbing Inspector within the Department of Permits, Approvals and Inspections, three Master Plumbers who sit on the Plumbing and Gasfitting Board, a Maryland Professional Engineer, and a representative of the Home Builders Association.

Bill 41-15 (cont’d) June 1, 2015

According to the Administration, examples of new requirements in the 2015 edition of the NSPCI include: acceptance of stainless steel as a substitute for piping and fixtures made of brass and associated metals that use lead in their production; a reduction in water use by requiring that no more than 2 ounces of cold water pass through a public lavatory faucet before turning warm; a requirement that shower pan liners be tested for leakage; a requirement of minimum flow rates for emergency eyewash and shower equipment; and expanding the situations where check valves are required to avoid contamination of the potable water supply.

Most of the Code changes are a result of two developments: the introduction of new plumbing materials and methods developed and tested over the last 3 years; and restrictions on existing plumbing materials and methods resulting from recognition within the plumbing industry of their inferior performance.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 41-15 will take effect on July 1, 2015.

Ed Adams Fiscal Note June 1, 2015

Bill 42-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Public Works

Flood Insurance Rate Maps – Conforming Legislation

Bill 42-15 proposes to amend the County’s Floodplain Management law in order to adopt the current Flood Insurance Rate Maps as requested by the Federal Emergency Management Agency (FEMA). The County had adopted these maps by regulation on May 5, 2014, but FEMA has insisted that they be codified in the County Code.

One substantive change made to the Floodplain Management Program is to require that, for the purposes of building permit issuance, the base flood elevation for structures in the tidal floodplain area must be maintained at no less than the requirement originally adopted by the County in May 2014.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 42-15 will take effect on July 1, 2015, retroactive to May 5, 2014, the date of the adoption of the regulation referred to above.

Bill 42-15 is a companion measure to Bill 40-15, which amends the Baltimore County Building Code.

Ed Adams June 1, 2015

Bill 43-15 (Supplemental Appropriation) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Public Works

General Fund – Storm Emergencies Program

The Administration is requesting a supplemental appropriation of Unassigned General Fund Balance (Surplus) funds totaling $11.3 million to the Department of Public Works, Storm Emergencies Program to fund higher-than-anticipated costs related to the 2014-2015 snow season.

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County ⁽¹⁾	$ 11,300,000	$ 5,987,025	$ 17,287,025
State	—	—	—
Federal	—	—	—
Other	—	—	—
Total	$ 11,300,000	$ 5,987,025	$ 17,287,025
⁽¹⁾ General Fund Balance (Surplus).

Analysis

The Department advised that funds totaling $11.3 million are needed in the Bureau of Highways and Equipment Maintenance – Storm Emergencies Program to cover excess costs for employee overtime ($1.9 million), contractual services for snow removal and de-icing services ($3.6 million), and salt ($5.8 million). These excess costs are due to the Bureau’s efforts to clear and maintain County roads during and after 20 snowstorms that impacted the County during the 2014-2015 winter snow season that began in November 2014 and ended in March 2015.

Bill 43-15 (Supplemental Appropriation) (cont’d) June 1, 2015

This bill appropriates $11.3 million from Surplus to the Storm Emergencies Program, increasing the FY 2015 Program budget from $5,987,025 to $17,287,025.

As of June 30, 2014, the County’s Unassigned General Fund Surplus totaled $199,476,630, excluding $85,186,783 designated for revenue stabilization (i.e., “Rainy Day” use). On November 3, 2014, the Council approved an emergency supplemental appropriation of Surplus funds totaling $2,543,617 for the Office of Information Technology.

The proposed supplemental appropriation will not affect ongoing spending subject to the Spending Affordability Committee’s FY 2015 guideline.

With the affirmative vote of five members of the County Council, Bill 43-15 will take effect June 14, 2015.

Andrea Van Arsdale Fiscal Note June 1, 2015

Bill 44-15 (Supplemental Appropriation) Council District(s) _7_

Mrs. Bevins (By Req.)

Department of Planning

Turner Station Strategic Demolition Grant

The Administration is requesting a supplemental appropriation of state funds totaling $37,000 to the Turner Station Strategic Demolition Grant Gifts and Grants Fund program. The funds will be used to demolish two blighted, vacant County-owned dwellings located at 102 and 106 Avondale Road in Turner Station in the Greater Dundalk/Sparrows Point Sustainable Community. See Exhibit A.

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County	—	—	—
State ⁽¹⁾	$ 37,000	—	$ 37,000
Federal	—	—	—
Other	—	—	—
Total	$ 37,000	—	$ 37,000
⁽¹⁾Maryland Department of Housing and Community Development, Strategic Demolition and Smart Growth Investment Fund Program funds. No County matching funds are required.

Analysis

The Maryland Community Legacy Program provides local governments and community development organizations with funding for essential projects located in Sustainable Communities (formerly known as Community Legacy Areas). Projects are part of a larger revitalization strategy and may include the following: mixed-use development; business retention, expansion, and

Bill 44-15 (Supplemental Appropriation) (cont’d) June 1, 2015

attraction initiatives; façade improvements; real estate acquisitions; and streetscape improvements. Baltimore County has seven designated Sustainable Communities: Catonsville/ Patapsco, Hillendale/Parkville/Overlea, Pulaski Highway, Greater Dundalk/Sparrows Point, Towson, Reisterstown, and Randallstown.

The proposed $37,000 supplemental appropriation will be used to demolish two blighted, vacant County-owned dwellings located at 102 and 106 Avondale Road in Turner Station in the Greater Dundalk/Sparrows Point Sustainable Community. (The County originally acquired the properties in 2014 and 2005, respectively, through the tax sale process.) The Department advised that the demolition is necessary to stabilize the sites for redevelopment; both dwellings are highly visible and detract from neighborhood aesthetics and property values. The Department plans to utilize an on-call contractor for the demolition, and the timeframe for the demolition will depend on contractor availability. The Department estimates that the demolition process, including permitting, will take 3 weeks to complete. Demolition costs total an estimated $37,705. The Department advised that the County will ultimately solicit proposals for a contractor to build two new single-family dwellings on the properties for ownership and occupancy by low- to moderate-income households.

The Department advised that a specific grant period has not been determined. No County matching funds are required for this grant.

On August 4, 2014, the Council approved Resolution 58-14 endorsing this Community Legacy Project and approving the County’s application to the Maryland Community Legacy Program in pursuit of $38,000 in State grant funding. The Department advised that County Capital Projects funds will be utilized for demolition costs exceeding the County’s $37,000 grant award in light of the $37,705 estimate received from the County’s on-call contractor. The Department further advised that a total project cost related to the acquisition (e.g., attorney’s fees, title search fees) and demolition of these properties was not readily available.

With the affirmative vote of five members of the County Council, Bill 44-15 will take effect June 15, 2015.

Dr. Gregory Branch Fiscal Note June 1, 2015

Bill 45-15 (Supplemental Appropriation) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Health and Human Services

Infants and Toddlers Program

The Administration is requesting a supplemental appropriation of federal funds totaling$6,575 to the Infants and Toddlers Program Gifts and Grants Fund program. The funds will be used to cover the increase in health care costs for one existing part-time (34 hrs.-per-wk.) Social Worker I.

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County ⁽¹⁾	—	$ 100,045	$ 100,045
State	—	—	—
Federal ⁽²⁾	$ 6,575	63,301	69,876
Other	—	—	—
Total	$ 6,575	$ 163,346	$ 169,921
⁽¹⁾Local Share Program funds. ⁽²⁾U.S. Department of Education funds. No County matching funds are required.

Analysis

The Infants and Toddlers Program is for families of children from birth through 36 months of age who may have developmental disabilities, delays, or special health needs. The Program is a joint venture among the Baltimore County Department of Health, Department of Social Services, Baltimore County Public Schools, and private agencies.

Bill 45-15 (Supplemental Appropriation) (cont’d) June 1, 2015

The mission of the Program is to support the family within their community as they facilitate their child’s learning and development. The expected outcome of the Program is that all children will enter kindergarten ready to learn while each family will be empowered to support their child’s development and engage in partnerships with their school communities. In FY 2015, the Program expects to serve 215 infants and toddlers along with their families.

The Department of Social Services provides social work staff (a part-time (34 hrs.-per-wk.) Social Worker I and a full-time Social Worker II) to conduct assessments, services, and linkages to families who meet program eligibility requirements. The proposed $6,575 supplemental appropriation will be used to cover additional health care costs for the part-time Social Worker I. The Department advised that the position was filled in mid-FY 2015, and actual health care costs are expected to exceed budgeted costs.

The grant period is FY 2015. The Department advised that the County’s Local Share Program funds the Social Worker II position and other miscellaneous program expenses in order to supplement the grant-funded part-time position. No County matching funds are required for this grant.

With the affirmative vote of five members of the County Council, Bill 45-15 will take effect June 14, 2015.

Council Fiscal Note June 1, 2015

Bill 46-15 Council District(s) _5_

Mr. Marks

Honeygo Area Revisions

Bill 46-15 revises the provisions set forth in the Baltimore County Zoning Regulations pertaining to the Honeygo Area.

In 1994, the County Council found that the lack of adequate infrastructure, including schools, open space, roads, sewer, and recreational facilities, placed an increasing burden on the health, safety, and welfare of County citizens in designated Growth Areas, and specifically recognized the need to manage the development of White Marsh as a Growth Area. As a result, the Council adopted the Honeygo Plan as part of the Baltimore County Master Plan 1989-2000 on July 5, 1994 (Resolution 55-94), incorporating the Honeygo Study Area, which boundaries included Bel Air Road to the northwest, Big Gunpowder Falls to the northeast, Chapel Road and Honeygo Run to the southwest, and Philadelphia Road to the southeast.

In order to facilitate and properly manage the growth and development in this area, the Council subsequently adopted the Honeygo Area zoning overlay districts of H and H1 and associated Regulations in Bill 176-94, and adopted the Honeygo Overlay District Design Guidelines in Resolution 17-97. The new zoning classifications for the Honeygo Area, the subareas, and the Regulations introduced “threshold limits” and “authorizations” which essentially required that approval of building permits in the Honeygo Area be tied to the commencement of capital projects to support the anticipated growth.

The growth and development strategy for the Honeygo Area has been largely successful, but the infrastructure needs of the Area have either changed over time or still lag behind desired growth in certain instances, and the threshold limits and associated authorizations and other requirements have become an outdated method for effectively managing further growth in the Honeygo Area.

Bill 46-15 (cont’d) June 1, 2015

Bill 46-15 simplifies what is often viewed as a complicated process in the Honeygo Area, where only a certain number of authorizations are issued and the totals are tracked based on the number of capital and other projects in the Area and subareas. In many instances, these projects were completed years ago and are no longer relevant to future development in the Area. Current and future development needs to be tied to the underlying zoning and overlay districts on properties, as well as new criteria for capital projects.

As such, Bill 46-15 eliminates the Bean Run, Belair Road, Bird River, and Honeygo Run subareas and replaces them with the new Eastern and Western subareas. It also eliminates the previous area and subarea threshold limits and replaces them with new subarea limits applicable to the Eastern and Western subareas. Essentially, the bill will allow the underlying zoning classifications and overlay districts assigned to the land, combined with limitations on growth tied to infrastructure improvements, to manage growth in the Area, while also keeping the general premise of the H and H1 Districts and the Development Standards unchanged. The bill exempts Planned Unit Developments (PUDs) from the authorization requirements. The bill also prohibits the transfer of authorizations and the granting of variances to transfer authorizations for a project that spans two subareas. Finally, the bill contains an uncodified section which states that the Act “shall not be applicable to development plans that have been fully and finally approved prior to the effective date of this Act.”

With passage by the County Council, Bill 46-15 will take effect 45 days after its enactment.

George Sarris Fiscal Note June 1, 2015

FM-1 (BAT 15-07) Council District(s) __All__

Baltimore County Public Schools

Implement Managed Print Services

The Administration is requesting approval of a budget appropriation transfer (BAT) totaling $8.5 million within the Baltimore County Public Schools (BCPS) budget to implement the FY 2015 operating plan, including the BCPS curriculum and managed print services at 58 schools, and to reallocate budgeted funding to correspond with actual school-based funding decisions.

Fiscal Summary

Transfer From	Program	Current Appropriation	Transfer Amount	Adjusted Appropriation
3501	Administration	$ 50,757,530	$ (1,100,000)	$ 49,657,530
3506	Special Education	168,057,408	(2,000,000)	166,057,408
3509	Student Transportation Services	65,941,161	(400,000)	65,541,161
3510	Operation of Plant	98,640,709	(5,000,000)	93,640,709
			$ (8,500,000)
Transfer To
3502	Mid-level Administration	$ 92,096,969	$ 2,500,000	$ 94,596,969
3503	Instructional Salaries and Wages	468,728,095	600,000	469,328,095
3504	Instructional Textbooks/ Supplies	23,950,783	1,800,000	25,750,783
3505	Other Instructional Costs	14,147,620	3,600,000	17,747,620
			$ 8,500,000

FM-1 (BAT 15-07) (cont’d) June 1, 2015

Analysis

Source of Funds

BCPS advised that funds are available in the Administration ($1.1 million), Special Education ($2.0 million), Student Transportation Services ($400,000), and Operation of Plant ($1.8 million) programs as a result of salary savings generated from attrition, difficulty in filling certain positions (e.g., bus drivers and attendants due to increased physical examination and self-pay fingerprinting requirements), and leaving positions vacant longer. Funds are also available in the Operation of Plant program due to savings from electric utilities ($2.6 million) and heating oil ($600,000).

Use of Funds

BCPS advised that $8.5 million of additional funds is needed to cover costs as follows:

$4.4 million for managed print services, which includes the replacement of desktop printers and copiers with fewer, larger multi-purpose machines located in central locations in 58 schools (included in the Mid-level Administration ($1.5 million) and Other Instructional Costs ($2.9 million) programs);
$3.5 million for the reallocation of school budget funding to correspond with principals’ decisions regarding the use of such funds in the Instructional Textbooks/ Supplies ($1.8 million), Mid-level Administration ($1.0 million), and Other Instructional Costs ($700,000) programs; and
$600,000 for excess salary costs due to unachieved (lower-than-expected) turnover in the Instructional Salaries and Wages program.

The proposed budget appropriation transfer will not affect ongoing spending subject to the Spending Affordability Guideline for FY 2015.

Sue Dubin/Mike Field Fiscal Note June 1, 2015

FM-2 (Contract) Council District(s) All_

Office of Law

Professional Services –

Executive Director of the Baltimore County Ethics Commission

The Administration is requesting approval of a contract with Elaine C. Katz to serve as the Executive Director of the Baltimore County Ethics Commission. The contract commences July 1, 2015 and continues through June 30, 2016. Compensation may not exceed $30,000 for the entire 1-year term.

Fiscal Summary

Funding Source	Maximum Compensation		Notes
County ⁽¹⁾	$ 30,000		⁽¹⁾General Fund Operating Budget. ⁽²⁾Maximum compensation for the entire 1-year term.
State	—
Federal	—
Other	—
Total	$ 30,000	⁽²⁾

Analysis

With staff support and legal counsel from the Office of Law, the Baltimore County Ethics Commission is responsible for ensuring that the impartiality and independent judgment of public officials is maintained in order to preserve public confidence and trust. The Ethics Commission consists of five members (including a Chairman) appointed by the County Executive and confirmed by the County Council. In addition, upon recommendation of the Ethics Commission, the County Executive appoints an Executive Director. The Executive Director must be licensed to practice law in Maryland, be in good standing with the State Court of Appeals, and meet the eligibility requirements for Ethics Commission members (i.e., a Baltimore County resident; not an

FM-2 (Contract) (cont’d) June 1, 2015

elected or appointed official or a candidate for office; not an employee of the state, a political subdivision, or municipal corporation of the state, or a political party; and not required to file a lobbying registration).

The Ethics Commission recommended Elaine C. Katz for the Executive Director position, and the County Executive subsequently appointed her. The Office advised that Ms. Katz has served as Executive Director of the Ethics Commission for over 11 years (yearly reappointments).

The contract commences July 1, 2015 and continues through June 30, 2016. Compensation may not exceed $30,000 for the entire 1-year term. Either party may terminate the agreement at any time. In the event of termination, Ms. Katz’s compensation would be pro-rated on a monthly basis.

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

Rob Stradling Fiscal Note June 1, 2015

FM-3 (BAT 15-02) Council District(s) __All__

Office of Information Technology

Baltimore County Public Library – Employees

The Administration is requesting approval of a General Fund budget appropriation transfer (BAT) totaling $483,331 from the Reserve for Contingencies Program to the Department of Libraries – Customer Support Services Program to fund salaries and associated FICA costs for nine positions that will be transferred back from the Office of Information Technology to the Library.

Fiscal Summary

Transfer From	Program	Current Appropriation		Transfer Amount	Adjusted Appropriation
047-4701	Reserve for Contingencies	$ 1,000,000	⁽¹⁾	$ (483,331)	$ 516,669

Transfer To
037-3703	Department of Libraries – Customer Support Services	$ 9,467,478		$ 483,331	$ 9,950,809
⁽¹⁾ Excludes the effects of BAT 15-04 (FM-4) on this agenda, which is transferring $500,000 to the Department of Public Works.

Analysis

Source of Funds

The source of funding for the transfer is the Reserve for Contingencies Program. Specifically, $483,331 is available from the $1,000,000 (see footnote ⁽¹⁾ above) that is presently unexpended and unencumbered within the Reserve for Contingences Program.

FM-3 (BAT 15-02) (cont’d) June 1, 2015

Use of Funds

The FY 2015 budget included the transfer of 28 positions from the Library to the Office of Information Technology (OIT). The transfer was the result of a business process analysis performed over the Library’s information technology (IT) function, which identified several areas in which the Library and OIT were duplicating efforts, resources, and contracts. However, it was subsequently determined that nine of the positions did not provide traditional IT services. The funds will be used for the salaries ($449,401) and associated FICA costs ($33,930) for the nine positions that will be transferred back to the Library.

This BAT and BAT 15-05 (FM-4) on this agenda will affect ongoing spending subject to the Spending Affordability Committee’s FY 2015 guideline; following approval of these two agenda items, the FY 2015 budget will be approximately $302,000 under the guideline.

County Charter, Section 712, provides that “[d]uring any fiscal year, the county council, upon the recommendation of the county executive on the advice of the county administrative officer, may make additional or supplementary appropriations from unexpended and unencumbered funds set aside for contingencies in the county budget…provided that the director of finance shall certify in writing that such funds are available for such appropriation.”

Ed Adams Fiscal Note June 1, 2015

FM-4 (BAT 15-04) Council District(s) __All__

Department of Public Works

Storm Cleanup/Road Conditions

The Administration is requesting approval of a General Fund budget appropriation transfer (BAT) totaling $500,000 from the Reserve for Contingencies Program to the Department of Public Works – General Operations and Maintenance Program to fund higher-than-anticipated costs for overtime and operational supplies to address road repairs as a result of the 2014-2015 winter season. See Exhibit A.

Fiscal Summary

Transfer From	Program	Current Appropriation		Transfer Amount	Adjusted Appropriation
047-4701	Reserve for Contingencies	$ 516,669	⁽¹⁾	$ (500,000)	$ 16,669

Transfer To
070-7502	Department of Public Works – General Operations and Maintenance	$ 12,891,793		$ 500,000	$ 13,391,793
⁽¹⁾ Balance after BAT 15-02 (FM-3) on this agenda, which is transferring $483,331 to the Baltimore County Public Library.

Analysis

Source of Funds

The source of funding for the transfer is the Reserve for Contingencies Program. Specifically, $500,000 is available from the $516,669 (see footnote ⁽¹⁾ above) that is presently unexpended and unencumbered within the Reserve for Contingences Program.

FM-4 (BAT 15-04) (cont’d) June 1, 2015

Use of Funds

The funds will be used for operational supplies ($450,000) and overtime ($50,000) to address deteriorated road conditions resulting from the 2014-2015 winter season. Specifically, the number of storm events, their duration, and the icy combination of precipitation along with the low temperatures greatly impacted roadway surfacing throughout the County. The Department advised that it repaired 18,243 potholes in the month of March and anticipates repairing 75,000 potholes in FY 2015. In addition, the Department advised that the extremely cold temperatures also caused more than 500 utility breaks for which the Department had to restore paving after the utilities were dug up and repaired.

This BAT and BAT 15-02 (FM-3) on this agenda will affect ongoing spending subject to the Spending Affordability Committee’s FY 2015 guideline; following approval of these two agenda items, the FY 2015 budget will be approximately $302,000 under the guideline.

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-5 (Contract Amendment) Council District(s) All _

Department of Planning

Operation of Homeless Shelters

The Administration is requesting a second amendment to a contract with Community Assistance Network, Inc. (CAN) to continue to operate the Eastside Family Shelter in Rosedale for homeless women and families and the Westside Men’s Shelter in Catonsville for homeless men. The original contract commenced October 1, 2012. The proposed amendment, which commences July 1, 2015, extends the current contract for an additional 1-year period through June 30, 2016 and provides the option to renew for an additional 1-year period through June 30, 2017. Compensation may not exceed $1,487,114 for FY 2016. Maximum compensation remains unchanged during the renewal period. See Exhibit A.

Fiscal Summary

Funding Source	Contract Amendment		Current Maximum Compensation	Amended Maximum Compensation
County ⁽¹⁾	$ 2,974,228		$ 3,907,460	$ 6,881,688
State	—		—	—
Federal	—		—	—
Other	—		—	—
Total	$ 2,974,228	⁽²⁾	$ 3,907,460	$ 6,881,688	⁽³⁾
⁽¹⁾General Fund Operating Budget. ⁽²⁾Maximum compensation for the 1-year contract extension and additional 1-year renewal term. ⁽³⁾Maximum compensation for the entire 5-year term, including the extension and renewal periods.

FM-5 (Contract Amendment) (cont’d) June 1, 2015

Analysis

Under the proposed amendment, the contractor will continue to operate the 24-hour-per-day, year-round Eastside Family Shelter and the Westside Men’s Shelter. The contractor is responsible for providing residents with a safe, supportive, and sanitary environment; three meals per day; sleeping accommodations, bathrooms, and common areas; and access to services that address the root causes of homelessness. Clients have access to day resource center services and also participate in the County’s Homeless Management Information System and the annual Point in Time Survey. The Eastside Family Shelter is located at the County-owned Eastern Family Resource Center and can accommodate 125 clients per night. The County-owned Westside Men’s Shelter is located on leased grounds at the Spring Grove Hospital Center and can accommodate 110 men per night. The Department advised that in FY 2014, the contractor served 747 individuals at the Eastside Family Shelter and 462 individuals at the Westside Men’s Shelter.

On October 1, 2012, the Council approved the original 3-year agreement totaling $1,239,690 for the initial 9-month term with compensation for subsequent fiscal years to be negotiated. On April 7, 2014, the Council approved the first amendment to the agreement, which increased the maximum compensation by $32,000, from $1,239,690 to $1,271,690, for the contract’s first renewal period that ended June 30, 2014. The amendment also revised the compensation terms from subject to negotiation each renewal year to limited to the amount of funds allocated to provide these services. The Department advised that compensation for the second renewal period (FY 2015) is limited to $1,396,080.

The proposed amendment extends the current contract for one additional 1-year period through June 30, 2016 and provides the option to renew for one additional 1-year period through June 30, 2017. Compensation may not exceed $1,487,114 for FY 2016. Maximum compensation remains unchanged during the renewal period. All other terms and conditions remain unchanged. The County may terminate the agreement by providing 30 days prior written notice.

The original contract was awarded through a competitive procurement process; however, CAN was the only contractor to submit a bid for the operation of these two shelters. As of February 2015, $3,095,208 had been expended under this contract. (The Department advised that it is currently reviewing the contractor’s invoices for March and April 2015.)

FM-5 (Contract Amendment) (cont’d) June 1, 2015

The County owns one other homeless shelter, the Hannah More Shelter in Reisterstown; this shelter is operated by St. Vincent de Paul of Baltimore, Inc. (see related FM-6 on this agenda). The County is currently replacing the Westside and Eastside shelter facilities; the Department advised that construction of the Westside Men’s Shelter is expected to be completed in June 2015, and construction of the Eastside Family Shelter is expected to be completed in December 2016. The Department further advised that the County is extending the contract with CAN to allow time for construction to be completed; the County will then solicit bids for the operation of all three shelters. The Department advised that potential contractors will be able to tour all three shelters and better understand the scope of operations.

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-6 (Contract Amendment) Council District(s) All _

Department of Planning

Hannah More Shelter

The Administration is requesting an amendment to a contract with St. Vincent de Paul of Baltimore, Inc. to continue to operate the Hannah More Shelter in Reisterstown. The original contract commenced November 12, 2012. The proposed amendment, which commences July 1, 2015, extends the current contract for an additional 1-year period through June 30, 2016 and provides the option to renew for an additional 1-year period through June 30, 2017. Compensation may not exceed $744,569 for FY 2016. Maximum compensation remains unchanged during the renewal period. See Exhibit A.

Fiscal Summary

Funding Source	Contract Amendment		Current Maximum Compensation	Amended Maximum Compensation
County ⁽¹⁾	$ 1,381,104		$ 1,820,589	$ 3,201,693
State ⁽²⁾	108,034		—	108,034
Federal	—		—	—
Other	—		—	—
Total	$ 1,489,138	⁽³⁾	$ 1,820,589	$ 3,309,727	⁽⁴⁾
⁽¹⁾General Fund Operating Budget. ⁽²⁾Maryland Department of Human Resources. ⁽³⁾Maximum compensation for the 1-year contract extension and additional 1-year renewal term. ⁽⁴⁾Maximum compensation for the entire 4-year and 10½-month term including the extension and renewal periods.

FM-6 (Contract Amendment) (cont’d) June 1, 2015

Analysis

Under the proposed amendment, the contractor will continue to operate the 24-hour-per-day, year-round Hannah More Shelter and is responsible for providing residents with a safe, supportive, and sanitary environment; three meals per day; sleeping accommodations, bathrooms, and common areas; and access to services that address the root causes of homelessness. All services are provided using a trauma-informed service delivery model that focuses on healing clients and helping them cope with the life-altering effects of homelessness while also emphasizing rapid rehousing into permanent or transitional housing. Clients also participate in the Homeless Management Information System and the annual Point in Time Survey. The Hannah More Shelter is a County-owned, 85-bed facility that can accommodate single women and one- or two-parent families with children. The Department advised that the shelter served 425 individuals in FY 2014.

On October 1, 2012, the Council approved the original approximate 2-year and 10½-month contract, which commenced November 12, 2012. Compensation was limited to $423,018 for the initial approximate 7½-month term; $688,458 for the first renewal period; and $709,113 for the second renewal period, for a total of $1,820,589 for the entire approximate 2-year and 10½-month term. The proposed amendment extends the current contract for an additional 1-year period through June 30, 2016 and provides the option to renew for an additional 1-year period through June 30, 2017. Compensation may not exceed $744,569 for FY 2016. Maximum compensation remains unchanged during the renewal period. Maximum compensation totals $1,489,138 for the 1-year contract extension and 1-year renewal period. Maximum compensation totals $3,309,727 for the entire 4-year and 10½-month term. All other terms and conditions remain unchanged. The County may terminate the agreement by providing 60 days prior written notice.

The original contract was awarded through a competitive procurement process based on price and program services, making it the “best value for the County” from two bids received. As of February 2015, $1,503,927 had been expended under this contract. (The Department advised that it is currently reviewing the contractor’s invoices for March and April 2015.)

The County owns two other homeless shelters, the Westside Men’s Shelter and the Eastside Family Shelter, and these shelters are operated by the Community Assistance Network (CAN),

FM-6 (Contract Amendment) (cont’d) June 1, 2015

Inc. (see related FM-5 on this agenda). The County is currently replacing the Westside and Eastside shelter facilities; the Department advised that construction of the Westside Men’s Shelter is expected to be completed in June 2015, and construction of the Eastside Family Shelter is expected to be completed in December 2016. The Department further advised that the County is extending the contract with St. Vincent de Paul of Baltimore, Inc. for the operation of the Hannah More Shelter to allow time for construction to be completed on the Eastside and Westside shelters; the County will then solicit bids for the operation of all three shelters. The Department advised that potential contractors will be able to tour all three shelters and better understand the scope of operations.

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-7 (5 Contracts) Council District(s) All_

Department of Planning

Lead Hazard Reduction Services — At-Risk Households

The Administration is requesting approval of five contracts to provide on-call residential lead hazard reduction services throughout the County. The five contractors are: Lewis Construction, LLC; Micklos Painting and Drywall, LLC; Maryland Cleaning & Abatement Services Corp.; SanDow Construction, Inc.; and BARCO Enterprises, Inc. The contracts commence upon Council approval, continue for 2 years, and will automatically renew for one additional 1-year period. The contracts do not specify a maximum compensation for the initial 2-year term. Compensation for all contractors combined may not exceed $1,700,000 for the entire 3-year term, including the renewal period. Compensation may not exceed $680,480 for Lewis Construction, LLC; $697,000 for Micklos Painting and Drywall, LLC; $842,250 for Maryland Cleaning & Abatement Services Corp.; $889,700 for SanDow Construction, Inc.; and $1,269,020 for BARCO Enterprises, Inc. See Exhibit A.

Fiscal Summary

Funding Source	Combined Maximum Compensation		Notes
County	—		⁽¹⁾U.S. Department of Housing and Urban Development, Office of Healthy Homes and Lead Hazard Control funds. ⁽²⁾Maximum compensation for all contractors combined for the entire 3-year term, including the renewal period. The contracts do not specify a maximum compensation for the initial 2-year term.
State	—
Federal ⁽¹⁾	$ 1,700,000
Other	—
Total	$ 1,700,000	⁽²⁾

FM-7 (5 Contracts) (cont’d) June 1, 2015

Analysis

The contractors will provide all labor, tools, equipment, fuel, and supervision for the reduction of lead paint hazards in pre-1978 vacant, rental, and owner-occupied rowhome and single-family properties located in the County’s Neighborhood Improvement Areas on an as-needed, on-call basis. All lead hazard reduction activities must be performed in compliance with all local, state, and federal environmental and hazardous waste regulations.

To qualify for lead paint reduction, the household income of homeowners or tenants must not exceed certain income limits (e.g., $65,800 for a family of four). In 90% of the owner-occupied units receiving assistance, a pregnant woman or child under age 6 must reside in or spend a significant amount of time in the residence. In rental properties, a child under age 6 must reside in the rental unit, or the unit must be suitable for a family with children, and the owner must agree to prioritize renting the property, once vacant, to a family with a child under age 6 for the next 3 years. (Homeowners are made aware of the program by the Department’s marketing and referral efforts.) After the homeowner (or a tenant and landlord for a rental property) submits an application that is approved by the County, the County’s contracted risk assessor or the Department’s on-staff risk assessors identify the presence of and recommend how to remediate or abate lead paint and lead hazards on the property. The County generates a scope of work for each property. Currently, the homeowner is responsible for obtaining bids from three certified contractors to complete the work; the County reviews the bids for accuracy and averages the bids to find a total cost. The homeowner is permitted to select any of the three contractors whose bid does not exceed 110% of the average cost. Once the work is completed and subsequently verified by the County, the contractor may request payment from the County. Going forward, should these proposed contracts be approved, the County will be responsible for assigning the work to the five pre-selected contractors. The Department advised that establishing a contractor pool will help to ensure that fair bids are submitted and will also improve the turnaround time for creating lead-safe housing units.

The contracts commence upon Council approval, continue for 2 years, and will automatically renew for one additional 1-year period. The contracts do not specify a maximum compensation for the initial 2-year term. Compensation for all contractors combined may not exceed $1,700,000 for the entire 3-year term, including the renewal period. Compensation may not exceed $680,480 for Lewis Construction, LLC; $697,000 for Micklos Painting and Drywall, LLC; $842,250 for

FM-7 (5 Contracts) (cont’d) June 1, 2015

Maryland Cleaning & Abatement Services Corp.; $889,700 for SanDow Construction, Inc.; and $1,269,020 for BARCO Enterprises, Inc. The Department advised that it intends to issue work equally to all contractors in a general rotation; however, the assignment of work will be at the County’s discretion and may be awarded based on demonstrated areas of experience and expertise or based on job location. The Department further advised that it expects to remediate 170 units under these contracts.

Prior to the commencement of the second year of the contract and the additional 1-year renewal period, the County may entertain a request for an escalation in unit prices in accordance with the Consumer Price Index – All Urban Consumers – United States Average – All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics at the time of the request, or up to a maximum 5% increase on the current pricing, whichever is lower. The County may terminate the agreements by providing 30 days prior written notice.

The five contractors were selected through a competitive procurement process. No other contractors submitted bids.

On July 7, 2014, the Council approved a 5-year and 3-month contract not to exceed $171,240 with Arc Environmental, Inc. to perform lead hazard risk assessments on behalf of the County. The Department advised that as of May 19, 2015, expenditures for this contract totaled $10,542.

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-8 (3 Contract Amendments) Council District(s) All_

Department of Health and Human Services

Outpatient Substance Use Disorder Treatment Services

The Administration is requesting amendments to three contracts to continue to provide substance use disorder treatment services and buprenorphine maintenance treatment services for uninsured County residents. The three contractors are Center for Progressive Learning, Inc. d/b/a First Step, Friends Research Institute, Inc., and Glass Mental Health Foundation, Inc. The current contracts expire June 30, 2015. The proposed amendments, which commence July 1, 2015, extend the current contracts for an additional 1-year period through June 30, 2016, with the option to renew for one additional 1-year period. Estimated compensation for FY 2016 totals $648,356, $1,383,782, and $937,456 for First Step, Friends Research Institute, Inc., and Glass Mental Health Foundation, Inc., respectively. The amendments state that compensation shall not exceed these amounts, unless additional funds become available and the County exercises its right to increase compensation. Total estimated compensation for the three contractors combined over the two additional 1-year periods totals $5,939,188. See Exhibit A.

FM-8 (3 Contract Amendments) (cont’d) June 1, 2015

Fiscal Summary

Funding Source	Combined Contract Amendments		Current Total Compensation	Amended Total Compensation
County ⁽¹⁾	$ 799,400		$ 951,700	$ 1,751,100
State ⁽²⁾	4,175,938		7,493,423	11,669,361
Federal ⁽³⁾	963,850		4,478,828	5,442,678
Other	—		—	—
Total	$ 5,939,188	⁽⁴⁾	$ 12,923,951	$ 18,863,139	⁽⁵⁾
⁽¹⁾ Local Share Program funds. ⁽²⁾ Maryland Department of Health and Mental Hygiene, Behavioral Health Administration. ⁽³⁾ U.S. Department of Health and Human Services, Office of Substance Abuse and Mental Health Services Administration. ⁽⁴⁾ Estimated compensation for the three contractors combined for the two additional 1-year periods, assuming the same compensation in FY 2016 and FY 2017. ⁽⁵⁾ Estimated compensation for the three contractors combined for the entire 6-year term, including the extension periods.

Analysis

First Step (two locations) and Friends Research Institute, Inc. (three locations) will continue to provide outpatient substance use disorder treatment services for uninsured County residents. Services include outpatient, intensive outpatient, Juvenile Drug Court, buprenorphine maintenance, peer recovery support services, and continuing care. Glass Mental Health Foundation, Inc. will continue to provide medication-assisted treatment (methadone and/or buprenorphine maintenance) at its Timonium and Essex locations for uninsured County residents. First Step, Friends Research Institute, Inc., and Glass Mental Health Foundation, Inc. will provide the buprenorphine maintenance services (including individual and group counseling, medical assessment and monitoring, and urinalysis testing) on as as-needed, fee-for-service basis at the rates of $25.00, $25.83, and $17.71 per day per client, respectively. The Department advised that the contractors will serve approximately 1,636 clients in FY 2015 and 1,493 in FY 2016. See Exhibit A for details.

The proposed amendments are necessary since the current contracts expire June 30, 2015. The Department advised that these services were no longer going to be grant funded after June 30, 2015; however, in December 2014, it was determined that grant funds will continue to be provided

FM-8 (3 Contract Amendments) (cont’d) June 1, 2015

to local jurisdictions for these services. The Department further advised that due to this timing, it was not feasible to procure services through a competitive procurement process.

On June 6, 2011, the Council approved the original 4-year and 3-month contracts, which commenced July 1, 2011. As of May 20, 2015, $12,585,903 has been expended/encumbered under the contracts for these services.

The proposed amendments, which commence July 1, 2015, extend the current contracts for an additional 1-year period through June 30, 2016 with the option to extend the term for one additional 1-year period, unless the County provides notice of non-renewal. Estimated compensation for the three contractors combined totals $2,969,594 for FY 2016; estimated compensation for FY 2016 totals $648,356, $1,383,782, and $937,456 for First Step, Friends Research Institute, Inc., and Glass Mental Health Foundation, Inc., respectively. The amendments state that compensation shall not exceed these amounts, unless additional funds become available and the County exercises its right to increase compensation. Estimated compensation for the two additional 1-year periods for the contractors combined totals $5,939,188, assuming the same FY 2016 compensation in FY 2017. All other terms and conditions remain the same. The County may terminate the agreements by providing 30 days prior written notice.

The original contracts were awarded through a competitive procurement process based on best qualifications from five bids received.

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-9 (BAT 15-05) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Health and Human Services

Animal Services Program

The Administration is requesting approval of a General Fund budget appropriation transfer (BAT) totaling $340,000 from the Debt Service Program to the Department of Health and Human Services – Animal Services Program to fund higher-than-anticipated personnel and supply costs needed for public spay/neuter and adoption services.

Fiscal Summary

Transfer From	Program	Current Appropriation	Transfer Amount	Adjusted Appropriation
040-4001	Debt Service – General Public Facilities Program	$ 68,591,934	$ (340,000)	$ 68,251,934

Transfer To
030-3007	Department of Health – Animal Services Program	$ 2,260,631	$ 340,000	$ 2,600,631

Analysis

Source of Funds

The source of funding for the transfer is the Debt Service – General Public Facilities Program. Specifically, $340,000 is available from the program due to interest savings (e.g., refundings).

Use of Funds

The funds will be used to support the expansion of spay/neuter and adoption services as follows:

FM-9 (BAT 15-05) (cont’d) June 1, 2015

$210,000 for higher-than-anticipated personnel costs associated with the adjusted shelter hours, including $140,000 in salaries for veterinarians and veterinary technicians and $70,000 for staff overtime for necessary animal care and spay/neuter activities; and
$130,000 for supplies for current spay/neuter activities, a new satellite spay/neuter facility in Dundalk (expected to open in summer 2015), and the new state-of-the art animal shelter in Baldwin (scheduled to open in late summer/fall 2015).

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-10 (3 Contract Amendments) Council District(s) All_

Department of Health and Human Services

Youth Services Bureaus – Health Services

The Administration is requesting amendments to three contracts to continue to provide individual, family, and group behavioral health services for County residents. The three contractors are Dundalk Youth Services Center, Inc., Center for Progressive Learning, Inc. d/b/a First Step, and Lighthouse, Inc. The current contracts expire June 30, 2015. The proposed amendments, which commence July 1, 2015, extend the current contracts for an additional 1-year period through June 30, 2016 and increase the total compensation for the three contractors combined by $404,649, from $2,514,519 to $2,919,168, for the entire 7-year term, including the extension period. See Exhibit A for each contract’s amended compensation.

Fiscal Summary

Funding Source	Contract Amendment		Current Total Compensation	Amended Total Compensation
County ⁽¹⁾	$ 119,956		$ 719,736	$ 839,692
State ⁽²⁾	284,693		1,794,783	2,079,476
Federal	—		—	—
Other	—		—	—
Total	$ 404,649	⁽³⁾	$ 2,514,519	$ 2,919,168	⁽⁴⁾
⁽¹⁾Local Share Program funds, which will be used to meet the required 25% cash match. ⁽²⁾Maryland Governor’s Office for Children funds passed through the Baltimore County Local Management Board. ⁽³⁾Maximum compensation for the three contractors combined for the additional 1-year period (FY 2016). ⁽⁴⁾Estimated compensation for the three contractors combined for the entire 7-year term, including the extension period.

FM-10 (3 Contract Amendments) (cont’d) June 1, 2015

Analysis

The contractors will continue to provide family counseling services, which include formal and informal counseling sessions, information and referrals to community services, crisis intervention, and substance abuse assessment and referrals. The contractors will also continue to provide “non-core” services including tutoring, alternative leisure activities, employment assistance, and community education, and training and information relating to youth suicide prevention. The agreements require the contractors to promote community awareness of their services and to provide services during convenient hours in a manner that is accessible to the community.

The Local Management Board (LMB) advised that with the exception of clients referred by the Department of Juvenile Services, clients may be charged a fee according to a sliding scale based on family income. The contractors may retain these fees to support their program operations. The LMB advised that each contractor is expected to serve approximately 60 clients in FY 2016.

The proposed amendments are necessary since the current contracts expire June 30, 2015. The LMB advised that no other certified vendors have been added to provide services in the County and the 1-year extension will allow time needed to solicit new contracts for services.

On June 1, 2009, the Council approved the original 5-year contracts, which commenced July 1, 2009. On August 4, 2014, the Council approved 1-year amendments to the contracts, which commenced July 1, 2014, and increased the total estimated compensation for all contractors combined by $404,648, from $2,109,871 to $2,514,519, for the entire 6-year term. The LMB advised that $2,514,519 will be expended under the contracts as of June 30, 2015.

The proposed amendments, which commence July 1, 2015, extend the current contracts for an additional 1-year period through June 30, 2016 and increase the total compensation for the three contractors combined by $404,649, from $2,514,519 to $2,919,168, for the entire 7-year term including the extension period. Compensation for the additional 1-year period may not exceed $154,144, $126,978, and $123,527 for Dundalk Youth Services Center, Inc., First Step, and Lighthouse, Inc., respectively. Compensation includes the amount of state grants funds received plus a minimum 25% County match. All other terms and conditions remain the same. The County may terminate the agreements by providing 30 days prior written notice.

FM-10 (3 Contract Amendments) (cont’d) June 1, 2015

The original contracts were awarded on a sole-source basis because these contractors were state-designated. The Department advised that the contractors have provided these services to the County since 1995.

Council Fiscal Note June 1, 2015

MB-2 (Res. 39-15) Council District(s) 5_

Mr. Marks

Land Banking for Future School Construction

Resolution 39-15 is a companion measure to Bill 46-15. Bill 46-15 amends the Baltimore County Zoning Regulations in order to revise the provisions pertaining to the Honeygo Area.

As a corollary to the bill, Resolution 39-15 encourages Baltimore County Public Schools (BCPS) to bank land for future school siting and construction in order to alleviate current and projected overcrowding in the County’s public schools.

It has become evident over the past decade that overcrowding poses a significant challenge to the school system, particularly in the County’s growth areas, with a number of schools already substantially above capacity. In addition, 80% of the schools are over 40 years old. These factors, combined with the present and projected increases in school population, have put great pressure on the need for more seats.

One method of planning for the future is to “bank” land for future schools – that is, to identify potential land that is suitable for future schools and acquire the land in advance, in order to proactively address the long term school site needs.

Land banking is a viable tool for alleviating school overcrowding and the resolution encourages BCPS to bank land for future school siting and construction.

Resolution 39-15 will take effect on the date of its enactment.

Fronda Cohen Fiscal Note June 1, 2015

MB-9 (Grants) Council District(s) __All__

Mrs. Bevins (By Req.)

Office of Communications

FY 2016 Arts and Sciences General Fund Grants

The Administration is requesting approval of 41 operating grants totaling $2,849,700 to cultural and artistic nonprofit organizations as approved by the Council during the FY 2016 budget process. See Exhibit A for a listing of the organizations and the respective grant awards.

Fiscal Summary

Funding Source	Amount	Notes
County ⁽¹⁾	$ 2,849,700	⁽¹⁾ FY 2016 General Fund Operating Budget.
State	—
Federal	—
Other	—
Total	$ 2,849,700

Analysis

The Office advised that for FY 2016, the Commission on Arts and Sciences worked within the guidelines established by the County Executive to assure that all grantees provided value to Baltimore County citizens. The Commission evaluated all grant applicants based on artistic merit; service to the community; multicultural outreach; soundness of business practice; and level of service to Baltimore County residents, including partnerships with County-based organizations, creativity of outreach programs to the County, geographic diversity within the County, number of programs/activities that take place in the County, and extent and effectiveness of outreach to youth and artists/performers in the County.

MB-9 (Grants) (cont’d) June 1, 2015

Section 10-1-108(b)(3) of the Baltimore County Code requires all organizations that receive in excess of $10,000 of arts and sciences grant funds per fiscal year to submit audited financial statements or acceptable equivalent. As of May 21, 2015, the final annual report for The Camp Puh’tok for Boys and Girls, Inc. has not been submitted to the County for the required reporting period (FY 2014); however, the Office advised it is expecting the report the week of May 25th. The Office further advised that the County will not disburse a FY 2016 grant to the organization until it receives the annual report.

Monetary assistance for arts and sciences organizations in excess of $5,000 is subject to approval by the County Council in accordance with Baltimore County Code, Section 10-1-108. Monetary assistance of $5,000 or less is subject to the 14-day grant notification process. Although not required, the Office has included $21,500 for all five operating grants of $5,000 or less as part of the current request.

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

APPENDIX A

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

LEGISLATIVE SESSION 2015

Issued: May 21, 2015

Work Session: May 26, 2015

Legislative Day No. 11 : June 1, 2015

The accompanying notes are

compiled from unaudited

information provided by

the Administration and

other sources.

OFFICE OF THE COUNTY AUDITOR

BALTIMORE COUNTY COUNCIL

June 1, 2015

NOTES TO THE AGENDA

TABLE OF CONTENTS

Mrs. Bevins (By Req.)

Administrative Office

Compensation – Board of Appeals

Bill 39-15 proposes to grant a cost-of-living increase and a 3% bonus to the members of the Board of Appeals.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 39-15 will take effect on July 1, 2015.

Donald Brand Fiscal Note June 1, 2015

Bill 40-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Building Code of Baltimore County

A summary of specific changes to the current ordinance is attached. See Exhibit A.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 40-15 will take effect on July 1, 2015.

Donald Brand Fiscal Note June 1, 2015

Bill 41-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Plumbing and Gasfitting Code of Baltimore County

Bill 41-15 adopts the 2015 National Standard Plumbing Code Illustrated, with certain amendments, deletions and additions, as the Plumbing and Gasfitting Code of Baltimore County.

Bill 41-15 (cont’d) June 1, 2015

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 41-15 will take effect on July 1, 2015.

Ed Adams Fiscal Note June 1, 2015

Bill 42-15 Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Public Works

Flood Insurance Rate Maps – Conforming Legislation

Bill 42-15 is a companion measure to Bill 40-15, which amends the Baltimore County Building Code.

Ed Adams June 1, 2015

Bill 43-15 (Supplemental Appropriation) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Public Works

General Fund – Storm Emergencies Program

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County ⁽¹⁾	$ 11,300,000	$ 5,987,025	$ 17,287,025
State	—	—	—
Federal	—	—	—
Other	—	—	—
Total	$ 11,300,000	$ 5,987,025	$ 17,287,025
⁽¹⁾ General Fund Balance (Surplus).

Analysis

Bill 43-15 (Supplemental Appropriation) (cont’d) June 1, 2015

This bill appropriates $11.3 million from Surplus to the Storm Emergencies Program, increasing the FY 2015 Program budget from $5,987,025 to $17,287,025.

The proposed supplemental appropriation will not affect ongoing spending subject to the Spending Affordability Committee’s FY 2015 guideline.

With the affirmative vote of five members of the County Council, Bill 43-15 will take effect June 14, 2015.

Andrea Van Arsdale Fiscal Note June 1, 2015

Bill 44-15 (Supplemental Appropriation) Council District(s) _7_

Mrs. Bevins (By Req.)

Department of Planning

Turner Station Strategic Demolition Grant

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County	—	—	—
State ⁽¹⁾	$ 37,000	—	$ 37,000
Federal	—	—	—
Other	—	—	—
Total	$ 37,000	—	$ 37,000
⁽¹⁾Maryland Department of Housing and Community Development, Strategic Demolition and Smart Growth Investment Fund Program funds. No County matching funds are required.

Analysis

Bill 44-15 (Supplemental Appropriation) (cont’d) June 1, 2015

The Department advised that a specific grant period has not been determined. No County matching funds are required for this grant.

With the affirmative vote of five members of the County Council, Bill 44-15 will take effect June 15, 2015.

Dr. Gregory Branch Fiscal Note June 1, 2015

Bill 45-15 (Supplemental Appropriation) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Health and Human Services

Infants and Toddlers Program

Fiscal Summary

Funding Source	Supplemental Appropriation	Current Appropriation	Total Appropriation
County ⁽¹⁾	—	$ 100,045	$ 100,045
State	—	—	—
Federal ⁽²⁾	$ 6,575	63,301	69,876
Other	—	—	—
Total	$ 6,575	$ 163,346	$ 169,921
⁽¹⁾Local Share Program funds. ⁽²⁾U.S. Department of Education funds. No County matching funds are required.

Analysis

Bill 45-15 (Supplemental Appropriation) (cont’d) June 1, 2015

With the affirmative vote of five members of the County Council, Bill 45-15 will take effect June 14, 2015.

Council Fiscal Note June 1, 2015

Bill 46-15 Council District(s) _5_

Mr. Marks

Honeygo Area Revisions

Bill 46-15 revises the provisions set forth in the Baltimore County Zoning Regulations pertaining to the Honeygo Area.

Bill 46-15 (cont’d) June 1, 2015

With passage by the County Council, Bill 46-15 will take effect 45 days after its enactment.

George Sarris Fiscal Note June 1, 2015

FM-1 (BAT 15-07) Council District(s) __All__

Baltimore County Public Schools

Implement Managed Print Services

Fiscal Summary

Transfer From	Program	Current Appropriation	Transfer Amount	Adjusted Appropriation
3501	Administration	$ 50,757,530	$ (1,100,000)	$ 49,657,530
3506	Special Education	168,057,408	(2,000,000)	166,057,408
3509	Student Transportation Services	65,941,161	(400,000)	65,541,161
3510	Operation of Plant	98,640,709	(5,000,000)	93,640,709
			$ (8,500,000)
Transfer To
3502	Mid-level Administration	$ 92,096,969	$ 2,500,000	$ 94,596,969
3503	Instructional Salaries and Wages	468,728,095	600,000	469,328,095
3504	Instructional Textbooks/ Supplies	23,950,783	1,800,000	25,750,783
3505	Other Instructional Costs	14,147,620	3,600,000	17,747,620
			$ 8,500,000

FM-1 (BAT 15-07) (cont’d) June 1, 2015

Analysis

Source of Funds

Use of Funds

BCPS advised that $8.5 million of additional funds is needed to cover costs as follows:

$4.4 million for managed print services, which includes the replacement of desktop printers and copiers with fewer, larger multi-purpose machines located in central locations in 58 schools (included in the Mid-level Administration ($1.5 million) and Other Instructional Costs ($2.9 million) programs);
$3.5 million for the reallocation of school budget funding to correspond with principals’ decisions regarding the use of such funds in the Instructional Textbooks/ Supplies ($1.8 million), Mid-level Administration ($1.0 million), and Other Instructional Costs ($700,000) programs; and
$600,000 for excess salary costs due to unachieved (lower-than-expected) turnover in the Instructional Salaries and Wages program.

The proposed budget appropriation transfer will not affect ongoing spending subject to the Spending Affordability Guideline for FY 2015.

Sue Dubin/Mike Field Fiscal Note June 1, 2015

FM-2 (Contract) Council District(s) All_

Office of Law

Professional Services –

Executive Director of the Baltimore County Ethics Commission

Fiscal Summary

Funding Source	Maximum Compensation		Notes
County ⁽¹⁾	$ 30,000		⁽¹⁾General Fund Operating Budget. ⁽²⁾Maximum compensation for the entire 1-year term.
State	—
Federal	—
Other	—
Total	$ 30,000	⁽²⁾

Analysis

FM-2 (Contract) (cont’d) June 1, 2015

Rob Stradling Fiscal Note June 1, 2015

FM-3 (BAT 15-02) Council District(s) __All__

Office of Information Technology

Baltimore County Public Library – Employees

Fiscal Summary

Transfer From	Program	Current Appropriation		Transfer Amount	Adjusted Appropriation
047-4701	Reserve for Contingencies	$ 1,000,000	⁽¹⁾	$ (483,331)	$ 516,669

Transfer To
037-3703	Department of Libraries – Customer Support Services	$ 9,467,478		$ 483,331	$ 9,950,809
⁽¹⁾ Excludes the effects of BAT 15-04 (FM-4) on this agenda, which is transferring $500,000 to the Department of Public Works.

Analysis

Source of Funds

FM-3 (BAT 15-02) (cont’d) June 1, 2015

Use of Funds

Ed Adams Fiscal Note June 1, 2015

FM-4 (BAT 15-04) Council District(s) __All__

Department of Public Works

Storm Cleanup/Road Conditions

Fiscal Summary

Transfer From	Program	Current Appropriation		Transfer Amount	Adjusted Appropriation
047-4701	Reserve for Contingencies	$ 516,669	⁽¹⁾	$ (500,000)	$ 16,669

Transfer To
070-7502	Department of Public Works – General Operations and Maintenance	$ 12,891,793		$ 500,000	$ 13,391,793
⁽¹⁾ Balance after BAT 15-02 (FM-3) on this agenda, which is transferring $483,331 to the Baltimore County Public Library.

Analysis

Source of Funds

FM-4 (BAT 15-04) (cont’d) June 1, 2015

Use of Funds

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-5 (Contract Amendment) Council District(s) All _

Department of Planning

Operation of Homeless Shelters

Fiscal Summary

Funding Source	Contract Amendment		Current Maximum Compensation	Amended Maximum Compensation
County ⁽¹⁾	$ 2,974,228		$ 3,907,460	$ 6,881,688
State	—		—	—
Federal	—		—	—
Other	—		—	—
Total	$ 2,974,228	⁽²⁾	$ 3,907,460	$ 6,881,688	⁽³⁾
⁽¹⁾General Fund Operating Budget. ⁽²⁾Maximum compensation for the 1-year contract extension and additional 1-year renewal term. ⁽³⁾Maximum compensation for the entire 5-year term, including the extension and renewal periods.

FM-5 (Contract Amendment) (cont’d) June 1, 2015

Analysis

FM-5 (Contract Amendment) (cont’d) June 1, 2015

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-6 (Contract Amendment) Council District(s) All _

Department of Planning

Hannah More Shelter

Fiscal Summary

Funding Source	Contract Amendment		Current Maximum Compensation	Amended Maximum Compensation
County ⁽¹⁾	$ 1,381,104		$ 1,820,589	$ 3,201,693
State ⁽²⁾	108,034		—	108,034
Federal	—		—	—
Other	—		—	—
Total	$ 1,489,138	⁽³⁾	$ 1,820,589	$ 3,309,727	⁽⁴⁾
⁽¹⁾General Fund Operating Budget. ⁽²⁾Maryland Department of Human Resources. ⁽³⁾Maximum compensation for the 1-year contract extension and additional 1-year renewal term. ⁽⁴⁾Maximum compensation for the entire 4-year and 10½-month term including the extension and renewal periods.

FM-6 (Contract Amendment) (cont’d) June 1, 2015

Analysis

The County owns two other homeless shelters, the Westside Men’s Shelter and the Eastside Family Shelter, and these shelters are operated by the Community Assistance Network (CAN),

FM-6 (Contract Amendment) (cont’d) June 1, 2015

Liz Glenn/ Fiscal Note June 1, 2015

Andrea Van Arsdale

FM-7 (5 Contracts) Council District(s) All_

Department of Planning

Lead Hazard Reduction Services — At-Risk Households

Fiscal Summary

Funding Source	Combined Maximum Compensation		Notes
County	—		⁽¹⁾U.S. Department of Housing and Urban Development, Office of Healthy Homes and Lead Hazard Control funds. ⁽²⁾Maximum compensation for all contractors combined for the entire 3-year term, including the renewal period. The contracts do not specify a maximum compensation for the initial 2-year term.
State	—
Federal ⁽¹⁾	$ 1,700,000
Other	—
Total	$ 1,700,000	⁽²⁾

FM-7 (5 Contracts) (cont’d) June 1, 2015

Analysis

FM-7 (5 Contracts) (cont’d) June 1, 2015

The five contractors were selected through a competitive procurement process. No other contractors submitted bids.

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-8 (3 Contract Amendments) Council District(s) All_

Department of Health and Human Services

Outpatient Substance Use Disorder Treatment Services

FM-8 (3 Contract Amendments) (cont’d) June 1, 2015

Fiscal Summary

Funding Source	Combined Contract Amendments		Current Total Compensation	Amended Total Compensation
County ⁽¹⁾	$ 799,400		$ 951,700	$ 1,751,100
State ⁽²⁾	4,175,938		7,493,423	11,669,361
Federal ⁽³⁾	963,850		4,478,828	5,442,678
Other	—		—	—
Total	$ 5,939,188	⁽⁴⁾	$ 12,923,951	$ 18,863,139	⁽⁵⁾
⁽¹⁾ Local Share Program funds. ⁽²⁾ Maryland Department of Health and Mental Hygiene, Behavioral Health Administration. ⁽³⁾ U.S. Department of Health and Human Services, Office of Substance Abuse and Mental Health Services Administration. ⁽⁴⁾ Estimated compensation for the three contractors combined for the two additional 1-year periods, assuming the same compensation in FY 2016 and FY 2017. ⁽⁵⁾ Estimated compensation for the three contractors combined for the entire 6-year term, including the extension periods.

Analysis

FM-8 (3 Contract Amendments) (cont’d) June 1, 2015

to local jurisdictions for these services. The Department further advised that due to this timing, it was not feasible to procure services through a competitive procurement process.

The original contracts were awarded through a competitive procurement process based on best qualifications from five bids received.

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-9 (BAT 15-05) Council District(s) _All_

Mrs. Bevins (By Req.)

Department of Health and Human Services

Animal Services Program

Fiscal Summary

Transfer From	Program	Current Appropriation	Transfer Amount	Adjusted Appropriation
040-4001	Debt Service – General Public Facilities Program	$ 68,591,934	$ (340,000)	$ 68,251,934

Transfer To
030-3007	Department of Health – Animal Services Program	$ 2,260,631	$ 340,000	$ 2,600,631

Analysis

Source of Funds

The source of funding for the transfer is the Debt Service – General Public Facilities Program. Specifically, $340,000 is available from the program due to interest savings (e.g., refundings).

Use of Funds

The funds will be used to support the expansion of spay/neuter and adoption services as follows:

FM-9 (BAT 15-05) (cont’d) June 1, 2015

$210,000 for higher-than-anticipated personnel costs associated with the adjusted shelter hours, including $140,000 in salaries for veterinarians and veterinary technicians and $70,000 for staff overtime for necessary animal care and spay/neuter activities; and
$130,000 for supplies for current spay/neuter activities, a new satellite spay/neuter facility in Dundalk (expected to open in summer 2015), and the new state-of-the art animal shelter in Baldwin (scheduled to open in late summer/fall 2015).

Dr. Gregory Branch Fiscal Note June 1, 2015

FM-10 (3 Contract Amendments) Council District(s) All_

Department of Health and Human Services

Youth Services Bureaus – Health Services

Fiscal Summary

Funding Source	Contract Amendment		Current Total Compensation	Amended Total Compensation
County ⁽¹⁾	$ 119,956		$ 719,736	$ 839,692
State ⁽²⁾	284,693		1,794,783	2,079,476
Federal	—		—	—
Other	—		—	—
Total	$ 404,649	⁽³⁾	$ 2,514,519	$ 2,919,168	⁽⁴⁾
⁽¹⁾Local Share Program funds, which will be used to meet the required 25% cash match. ⁽²⁾Maryland Governor’s Office for Children funds passed through the Baltimore County Local Management Board. ⁽³⁾Maximum compensation for the three contractors combined for the additional 1-year period (FY 2016). ⁽⁴⁾Estimated compensation for the three contractors combined for the entire 7-year term, including the extension period.

FM-10 (3 Contract Amendments) (cont’d) June 1, 2015

Analysis

FM-10 (3 Contract Amendments) (cont’d) June 1, 2015

Council Fiscal Note June 1, 2015

MB-2 (Res. 39-15) Council District(s) 5_

Mr. Marks

Land Banking for Future School Construction

Resolution 39-15 is a companion measure to Bill 46-15. Bill 46-15 amends the Baltimore County Zoning Regulations in order to revise the provisions pertaining to the Honeygo Area.

Land banking is a viable tool for alleviating school overcrowding and the resolution encourages BCPS to bank land for future school siting and construction.

Resolution 39-15 will take effect on the date of its enactment.

Fronda Cohen Fiscal Note June 1, 2015

MB-9 (Grants) Council District(s) __All__

Mrs. Bevins (By Req.)

Office of Communications

FY 2016 Arts and Sciences General Fund Grants

Fiscal Summary

Funding Source	Amount	Notes
County ⁽¹⁾	$ 2,849,700	⁽¹⁾ FY 2016 General Fund Operating Budget.
State	—
Federal	—
Other	—
Total	$ 2,849,700

Analysis

MB-9 (Grants) (cont’d) June 1, 2015

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

APPENDIX A

Tags: Agenda, Baltimore County, Council, Council Meeting

Wade Kach

OFFICE OF THE COUNTY AUDITOR

PAGE

LEGISLATIVE SESSION

BILLS – FINAL READING

FISCAL MATTERS

MISCELLANEOUS BUSINESS

APPENDIX

Mrs. Bevins (By Req.)

Administrative Office

Compensation – Board of Appeals

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Building Code of Baltimore County

Mrs. Bevins (By Req.)

Department of Permits, Approvals & Inspections

The Plumbing and Gasfitting Code of Baltimore County

Mrs. Bevins (By Req.)

Department of Public Works

Flood Insurance Rate Maps – Conforming Legislation

Mrs. Bevins (By Req.)

Department of Public Works

General Fund – Storm Emergencies Program

Fiscal Summary

Funding

County (1)

State

Federal

Other

Total

Analysis

Mrs. Bevins (By Req.)

Department of Planning

Turner Station Strategic Demolition Grant

Fiscal Summary

Funding

County

State (1)

Federal

Other

Total

Analysis

Mrs. Bevins (By Req.)

Department of Health and Human Services

Infants and Toddlers Program

Fiscal Summary

Funding

County (1)

State

Federal (2)

Other

Total

Analysis

Mr. Marks

Honeygo Area Revisions

Baltimore County Public Schools

Implement Managed Print Services

Fiscal Summary

Transfer

From

Program

Adjusted

Analysis

Office of Law

Professional Services –

Executive Director of the Baltimore County Ethics Commission

Fiscal Summary

Funding Source

Maximum Compensation

Notes

County (1)

State

Federal

Other

Total

Analysis

Office of Information Technology

Baltimore County Public Library – Employees

Fiscal Summary

Transfer

County ⁽¹⁾

State ⁽¹⁾

County ⁽¹⁾

Federal ⁽²⁾

County ⁽¹⁾

County ⁽¹⁾