BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

LEGISLATIVE SESSION 2017

Issued: May 11, 2017

Work Session: May 16, 2017

Legislative Day No. 10 : May 25, 2017

The accompanying notes are

compiled from unaudited

information provided by

the Administration and

other sources.

OFFICE OF THE COUNTY AUDITOR

BALTIMORE COUNTY COUNCIL

May 25, 2017

NOTES TO THE AGENDA

TABLE OF CONTENTS

Mr. Quirk (By Req.)

Department of Planning

Final Historical Landmarks List

Article 32, Title 7 of the Baltimore County Code establishes a system of historic and architectural preservation for Baltimore County. The law authorizes the creation of a Landmarks Preservation Commission and sets forth the procedure to be followed for the creation of historic districts and for the compilation and maintenance of a Historic Landmarks List.

The Historic Landmarks List currently includes 393 properties. The law authorizes placement of historic Astructures@ and historic environmental settings on the list. A structure is defined as any man-made or natural combination of materials to form stable constructions including, but not limited to, buildings, bridges, towers, walls, trees, and rock formations.

Periodically, after reviewing structures for eligibility and conducting a public hearing, the Landmarks Preservation Commission approves additional structures for placement on a preliminary landmarks list. Each list of proposed structures is then sent to the County Executive for review before being forwarded to the County Council for consideration. The Council may approve the list, in whole or in part, for adoption as additions to the Final Landmarks List.

The Landmarks Preservation Commission recommended two new structures and settings for addition to the list. The County Executive reviewed the list submitted by the Commission, and the list was sent to the County Council. Thereafter, the owners were notified by the Department of Planning of the public hearing, which the Council is required to hold. The Council hearing was held on April 3, 2017.

Bill 20-17 proposes to amend the Landmarks List by adding two new structures to the list. A description of each structure is attached (see Exhibit A).

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 20-17 will take effect on June 5, 2017.

Council Fiscal Note May 25, 2017

Bill 21-17 Council District(s) _All_

Mrs. Almond

Zoning Regulations – Medical Cannabis

Bill 21‑17 amends the Medical Cannabis uses permitted in the M.L. (Manufacturing, Light) Zone by right and by special exception.

Changes in State law during the General Assembly Sessions of 2013, 2014, and 2015 established a program for approval, licensing, and registration of growers, dispensaries, and grower and dispenser agents of medical cannabis. The State program also established the Maryland Medical Cannabis Commission, and a framework to certify physicians and qualifying patients (and their care-givers) to provide qualifying patients with medical cannabis legally under State law.

In response, the County Council passed Bill 61-15 to regulate the location of State-licensed medical cannabis growing, processing, and dispensing facilities, since none of these uses had yet been defined or regulated by the Baltimore County Zoning Regulations. Thereafter, the Council passed Bill 83-15 to clarify that a person or entity that is licensed as both a medical cannabis grower and a medical cannabis processor may operate a licensed medical cannabis dispensary at its growing and processing facility located in a M.L.‑I.M. (Industrial, Major) Zone.

Bill 21-17 makes an additional amendment to the law related to Medical Cannabis facilities by permitting a medical cannabis dispensary in the M.L. Zone by right, except if located in a Commercial Revitalization District, where it would be permitted by special exception only.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 21-17 will take effect on June 7, 2017.

Council Fiscal Note May 25, 2017

Bill 22-17 Council District(s) _All_

Mrs. Bevins

Swimming Pools

Bill 22‑17 amends County law related to swimming pools and bathing beaches, and includes the new term Asemi-public swimming pool@ to the existing terms Apublic swimming pool@ and Aprivate swimming pool.@

The bill defines a Asemi-public swimming pool@ as a Aswimming pool that is located at a facility which is a temporary dwelling to include a hotel, motel, or similar temporary dwelling, for use by guests at the facility.@

Current law requires the operator of a public swimming pool (or public bathing beach) in the County to provide a minimum of one competent lifeguard at the pool (or beach). Under Bill 22-17, a lifeguard would not be required at a semi-public swimming pool as defined above; except that, consistent with the Code of Maryland Regulations pertaining to pool safety, a semi-public swimming pool that does not have a lifeguard on duty shall post a conspicuous sign adjacent to entrances to the pool reading AWarning: no lifeguard on duty. Swim at your own risk. Do not swim alone. Children under 18 should not use the pool without adult supervision.@^[1]

In addition, State regulations requiring the owner of a semi-public pool with a water surface area greater than 2,500 sq. ft. or that is part of a multiple pool facility within one enclosure that has a combined water surface area greater than 2,500 sq. ft. to have at least one lifeguard on duty on the deck observing the pool in the ratio of one guard per 50 persons in the water, shall still apply.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 22-17 will take effect on June 7, 2017.

Council Fiscal Note May 25, 2017

Bill 23-17 Council District(s) _All_

Mrs. Bevins

Zoning Regulations – Licensed Arborist

Bill 23‑17 amends the Baltimore County Zoning Regulations to permit a Licensed Arborist in the B.L. (Business, Local) Zone.

The bill sets forth the definition of a ALicensed Arborist@ as a Aperson or business, licensed by the State of Maryland, who cares for, maintains, plants, trims, or removes trees from commercial, residential, or public lands, and who keeps and maintains the commercial vehicles and equipment necessary to carry out that purpose.@

Bill 23-17 permits a Licensed Arborist by right in the B.L. Zone, provided that no materials are kept or stored upon the premises.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 23-17 will take effect on June 7, 2017.

Council Fiscal Note May 25, 2017

Bill 25-17 Council District(s) _All_

Mr. Marks

Sidewalks

Bill 25-17 amends Section 18-3-101 of the County Code dealing with the responsibility of the County to inspect any work being done in connection with public highways, sidewalks, and bridges.

The bill requires the County to reopen any public sidewalk that is closed in connection with the construction of a project that has an approved development plan, if construction activity on the project ceases for a period of six months or longer.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 25-17 will take effect on June 7, 2017.

Council Fiscal Note May 25, 2017

Bill 26-17 Council District(s) _All_

Mr. Marks

Retention of Trees

Bill 26-17 amends certain County afforestation requirements.

The bill prohibits a person, including the County, from removing any tree having diameter at breast height (DBH) of 2 inches or greater from any publicly-owned property, including within County rights-of-way, located within the Urban Rural Demarcation Line (URDL), unless the tree is found by the County arborist to be dead or posing a significant hazard to person or property (a Ahazard tree@).

The bill further requires that any tree removed by Baltimore County after January 1, 2017 from any property covered by the Act must be replaced by the planting of trees of the same or closely related species, with the sum of their DBH to equal or exceed the DBH of the removed tree, the planting to occur within 1 year of removal of the tree and to be carried out in accordance with current best practices as to planting site dimensions and characteristics, on property located within the URDL and no more than one-quarter mile from the location of the removed tree.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 26-17 will take effect on June 5, 2017, and will expire on June 30, 2018, without the necessity of further action by the County Council.

Council Fiscal Note May 25, 2017

Bill 27-17 Council District(s) _All_

Mr. Marks

Parking Facilities

Bill 27-17 requires the County to give notice of certain projects for the construction of a parking facility.

The bill defines a parking facility as any structure, building, or garage for the parking of automobiles or other vehicles that is owned, leased, maintained, or operated by the County or by the Baltimore County Revenue Authority.

Prior to beginning any project for the construction of a parking facility, the County must provide written notice of the project to the County Councilmember in whose district the project is located and post notice of the project on the County website.

A parking facility that is located in or near a residential neighborhood shall be landscaped in accordance with the Baltimore County Landscape Manual.

With the affirmative vote of five members of the County Council and signature by the County Executive, Bill 27-17 will take effect on June 7, 2017.

Chief Terrence Sheridan Fiscal Note May 25, 2017

FM-1 (Contract) Council District(s) All_

Police Department

Consulting Services – Forensics Lab – Lean Six Sigma Project

The Administration is requesting approval of a contract with Sorenson Forensics, LLC to provide consulting services for the Department’s Biology Unit’s (forensics laboratory) Lean Six Sigma Project (data-driven methodology to improve performance by reducing waste, variation, etc.). The contract commenced April 1, 2017, continues until June 30, 2017, and may not exceed $25,000 unless approved by Council. If approved, the contract will continue through completion of the project. Compensation may not exceed $110,000 for the entire term of the contract. The Department expects the project to take approximately 6 months to complete. See Exhibit A.

Fiscal Summary

Funding Source	Maximum Compensation
County	—
State	—
Federal ⁽¹⁾	$ 110,000
Other	—
Total	$ 110,000	⁽²⁾
⁽¹⁾ Forensic DNA Backlog Reduction Program, National Institute of Justice Grant funds. ⁽²⁾ Maximum compensation for the entire term of the contract. The contract shall continue through project completion.

Analysis

The Department’s Biology Unit screens crime scene evidence for the presence of bodily fluids (serology) and performs DNA analysis on evidence items.

FM-1 (Contract) (cont’d) May 25, 2017

Lean Six Sigma is a managerial concept combining Lean manufacturing (a production philosophy that considers the expenditure of resources in any aspect other than the direct creation of value for the end customer to be wasteful) with Six Sigma process improvement (a set of techniques that utilize statistical methods to achieve process improvement). Using this concept, the contractor will work with Biology Unit staff to define, measure, and analyze the Unit’s current DNA evidence flows, processing, and operations to establish a starting point to reduce turnaround time and case backlog. The contractor will provide staff with an ongoing review of their project and coaching in the application and use of Lean Six Sigma tools and methods. The contractor and lab staff will go through a five-stage process (Define-Measure-Analyze-Improve-Control) with the contractor providing feedback and troubleshooting during each stage. Solutions to bottlenecks and improved procedures will be developed and implemented to increase the Unit’s efficiency and decrease its costs. The Department advised that it has a kick-off meeting scheduled with the contractor to discuss the project on May 23-25, 2017.

The contract commenced April 1, 2017, continues until June 30, 2017, and may not exceed $25,000 unless approved by Council. If approved, the contract will continue through completion of the project. Compensation may not exceed $110,000 for the entire term of the contract. The Department expects the project to take approximately 6 months to complete. The County may terminate the agreement by providing 30 days prior written notice.

The contract was awarded through a competitive procurement process based on low bid. There was only one bid received.

County Charter, Section 715, requires that “any contract must be approved by the County Council before it is executed if the contract is…for services for a term in excess of two years or involving the expenditure of more than $25,000 per year….”

Deborah Richardson Fiscal Note May 25, 2017

FM-2 (Contract Amendment) Council District(s) All _

Department of Corrections

Repair and Maintenance – Laundry Equipment

The Administration is requesting an amendment to a contract with PAC Industries, Inc. to continue to provide on-call repair and maintenance services for laundry equipment at the Detention Center. The amendment increases the maximum compensation by $20,000, from $50,000 to $70,000, for the entire 3-year and 3-month term of the contract, including the renewal and extension periods. The contract commenced August 1, 2014.

Fiscal Summary

Funding Source	Contract Amendment	Current Maximum Compensation	Amended Maximum Compensation
County ⁽¹⁾	$ 20,000	$ 50,000	$ 70,000
State	—	—	—
Federal	—	—	—
Other	—	—	—
Total	$ 20,000 599,882	$ 50,000	$ 70,000	⁽²⁾
⁽¹⁾ General Fund Operating Budget. ⁽²⁾Maximum compensation for the entire 3-year and 3-month term, including the renewal and extension periods.

Analysis

Under the proposed amendment, the contractor will continue to furnish all labor and materials necessary for the maintenance and repair of laundry equipment (approximately 38 washers and 40 dryers) located at the Detention Center. The Detention Center has a central laundry operation as well as a washer/dryer combination in each of the inmate housing units. Work will be performed

FM-2 (Contract Amendment) (cont’d) May 25, 2017

at an hourly rate of $129 ($193.50 for overtime), and parts and materials will be billed at a markup of 15%. Additionally, the contractor will continue to provide biannual preventative maintenance on 13 commercial UniMac and American brand machines ($3,190 per year) while a Detention Center employee will perform preventative maintenance on 65 non-commercial ASKO brand machines.

On August 1, 2014, the Council approved the original 3-year and 3-month contract with PAC Industries, Inc. with compensation not to exceed $50,000. The proposed amendment increases the maximum compensation by $20,000, from $50,000 to $70,000, for the entire 3-year and 3-month term of the contract, including the renewal and extension periods. All other terms and conditions remain the same. The contract will expire October 31, 2017. The Department advised it has initiated the competitive procurement process for a new contract.

The Department advised that as of May 3, 2017, $48,655 has been expended under this contract, including $36,350 by the Department of Corrections. The Department also advised that during the contract period, the Department of Planning and the Health Department’s Animal Services Division utilized this contract.

The original contract was awarded through a competitive procurement process; no other bids were received.

Chief John Hohman Fiscal Note May 25, 2017

FM-3 (Contract) Council District(s) All_

Fire Department

Advanced Life Support Students – Clinical Experience

The Administration is requesting approval of a contract with University of Maryland St. Joseph Medical Center, LLC (Hospital) to provide clinical education to students in the Department’s Advanced Life Support Training Program. The contract commenced October 31, 2016, continues for 2 years, and will automatically renew for three additional 1-year periods. The Hospital will provide the clinical education services at no cost to the County. The Department estimates the value of the services provided by the Hospital to be at least $10,000 annually. Thus, the Hospital is in effect donating services valued at approximately $50,000 for the entire 5-year term of the contract, including the renewal periods.

Fiscal Summary

Funding Source	Maximum Compensation		Notes
County	$ 0		⁽¹⁾The Hospital is providing services at no cost to the County for the entire 5-year contract term. The County is responsible for any medical litigation against students related to clinical procedures performed during training. Students will be covered by the County’s comprehensive liability insurance. An estimate of the cost of this insurance coverage for all students is approximately $700 per year.
State	—
Federal	—
Other	—
Total	$ 0	⁽¹⁾

Analysis

The Hospital will provide clinical education and experience to the Paramedic/Emergency Medical Technician – Intermediate students in the Department’s Advanced Life Support Training Program. The Hospital will allow students to perform, under supervision, all the skills included in the students’ program curriculum, including patient assessment, medical administration, defibrillation,

FM-3 (Contract) (cont’d) May 25, 2017

endotracheal intubations, chest decompression, EKG monitoring and interpretation, and intravenous fluid administration. The Department expects the Hospital will provide clinical education services to approximately 35-45 students per year.

The contract commenced October 31, 2016, continues for 2 years, and will automatically renew for three additional 1-year periods on the same terms and conditions, unless the County provides notice of non-renewal. The Hospital will provide the clinical education services at no cost to the County. The Department estimates that the value of the training services to be provided totals at least $10,000 annually. Therefore, the Hospital is effectively donating services to the County valued at $50,000 for the entire 5-year term of the contract, including the renewal periods. Either party may terminate the agreement by providing 90 days prior written notice. The Department advised that as of May 1, 2017, St. Joseph Medical Center has not provided any clinical education services for its students.

The County assumes all liability for any claims of loss, injuries to or death of persons or property damage against students during their clinical experience at the Hospital. Students will be covered by the County’s comprehensive liability insurance. The Department advised that the cost of this insurance coverage for all students is approximately $700 per year.

The Department advised that it contracts with all hospitals and health care facilities willing to provide clinical education to its paramedic program students at no cost. Currently, the County has clinical training agreements with the following seven area hospitals:

Greater Baltimore Medical Center, Inc.
Johns Hopkins Bayview Medical Center
Medstar Franklin Square Medical Center
Medstar Good Samaritan Hospital
Northwest Hospital
Sinai Hospital
University of Maryland Medical Center – R. Adams Cowley Shock Trauma Center

On February 1, 2010, the Council approved a similar 5-year contract with St. Joseph Medical Center, Inc. (now known as University of Maryland St. Joseph Medical Center, LLC), which expired on November 1, 2014.

Keith Dorsey Fiscal Note May 25, 2017

FM-4 (Contract) Council District(s) _All_

Office of Budget and Finance

Routine Repair/Maintenance – Wood Floors – County-Owned Buildings

The Administration is requesting approval of a contract with Weyer’s Floor Services, Inc. to provide routine repairs, replacement, refinishing and re-lining of wood floors in County-owned and/or operated buildings on an as-needed basis. The contract commences upon Council approval and continues through April 30, 2018. The contract does not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services during the entire approximate 11-month term. Estimated compensation for these services totals $30,000 for the approximate 11-month term. See Exhibit A.

Fiscal Summary

Funding Source	Total Compensation		Notes
County ⁽¹⁾	$ 30,000		⁽¹⁾General Fund Operating Budget or Capital Projects Fund, depending on the nature of the work. ⁽²⁾Estimated compensation for the entire approximate 11-month term. The contract does not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services.
State	—
Federal	—
Other	—
Total	$ 30,000	⁽²⁾

Analysis

The contractor will furnish all labor, equipment, materials, supervision, tools, and all related incidentals needed to provide routine repairs, replacement, refinishing, and re-lining of wood floors in County-owned and/or operated buildings on an as-needed basis. The Office advised that a contract for services is necessary since these services are not performed in-house.

FM-4 (Contract) (cont’d) May 25, 2017

Unit rates range from $0.76 to $8.00 per sq. ft. depending on the type of service (refinishing, replacing, or re-lining of wood floors), the size of the project (e.g., greater than or less than 100 sq. ft.), and the type of wood flooring to be serviced. The unit rate includes all associated charges, including but not limited to: driving time to and from the job site; profit; the cost of all labor, materials, supplies, equipment, supervision, services, incidentals, and related items; and the cost of the wood and/or other materials required to complete the service.

The contract commences upon Council approval and continues through April 30, 2018. Compensation may not exceed the amount appropriated for these services during the entire approximate 11-month term. Estimated compensation for these services totals $30,000 for the approximate 11-month term. The County may terminate the agreement by providing 30 days prior written notice.

The Office advised that the contract was awarded as a piggyback of an existing competitively bid Baltimore County Public Schools contract (awarded on April 23, 2013) based on low bid. The Office also advised that it plans to piggyback onto the next available contract for these services with the expiration of the proposed contract (April 30, 2018).

Keith Dorsey Fiscal Note May 25, 2017

FM-5 (3 Contracts) Council District(s) _All_

Office of Budget and Finance

Temporary Custodial Services – County-Owned Buildings

The Administration is requesting approval of three contracts to provide custodial services at various County-owned and/or operated buildings. The three contractors are MSP Superior Services, Inc., Multicorp, Inc., and JDG Management Corporation d/b/a Citywide Maintenance of Central Maryland (JDG). Each contract commences upon Council approval and continues through June 30, 2018. The contracts do not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services during the entire approximate 13-month term. Estimated compensation totals $4,550,000 for all three contractors combined for the entire approximate 13-month term.

Fiscal Summary

Funding Source	Combined Total Compensation		Notes
County ⁽¹⁾	$ 4,550,000		⁽¹⁾General Fund Operating Budget. ⁽²⁾Estimated compensation for all three contractors combined for the entire approximate 13-month term. The contract does not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services.
State	—
Federal	—
Other	—
Total	$ 4,550,000	⁽²⁾

Analysis

The contractors will provide custodial services (e.g., vacuuming, maintaining floors and rugs, cleaning restrooms, and removing trash) at various County buildings typically Monday through Friday, excluding County holidays. The contractors will provide all supervision, labor, equipment, and custodial supplies. Services performed by the contractors are subject to inspection and approval by County representatives. The County will be billed at unit prices that range from

FM-5 (3 Contracts) (cont’d) May 25, 2017

$254/month to $63,490/month, depending on the building serviced and the contractor. Day porter services may be provided at specific sites at hourly rates of $17.74 (JDG), $26.98 (Multicorp, Inc.), and $35.00 (MSP Superior Services, Inc.).

Each contract commences upon Council approval and continues through June 30, 2018. The contracts do not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services during the entire approximate 13-month term. Estimated compensation totals $4,550,000 for all three contractors combined for the entire approximate 13-month term. The County may terminate the agreements by providing 30 days prior written notice.

The contracts were awarded through a competitive negotiation process.

On July 2, 2012, the Council approved a 5-year contract with Dazser-Bal Corporation d/b/a Jani-King of Baltimore not to exceed $3,422,315 for these services. The Office previously advised that the contract was needed to supplement the workforce, which had been reduced due to retirements. It also advised that the County planned to increase its reliance on contractual custodial services as employees retired or left County service. The bid proposal identified 124 sites for which the County could direct the contractor to proceed with work. On February 2, 2015, the contract was amended to provide for additional custodial services in terms of days, hours, services, and locations. The compensation was increased by $4,281,433, from $3,422,315 to $7,703,748. Currently, 151 sites are being serviced and the contract expires June 30, 2017.

The Office advised that the County will not be granting a contract extension. Instead, the County will use these three local contractors temporarily to provide custodial services, allowing time for the County to award new contracts. As of May 3, 2017, the County’s financial system indicated that $5,233,807 had been expended under this contract.

Keith Dorsey Fiscal Note May 25, 2017

FM-6 (Contract) Council District(s) All_

Office of Budget and Finance

Mowing/Maintenance of Medians, Roadsides and Roundabouts

The Administration is requesting approval of a contract with Lorenz, Inc. to provide mowing services for highway medians, roadsides, and roundabouts located throughout the County. The contract commenced March 1, 2017, continues through June 30, 2017, and may not exceed $25,000 unless approved by the Council. If approved, the contract will continue through February 28, 2018 and will automatically renew for four additional 1-year periods with the option to further extend the initial term or any renewal term an additional 90 days. The contract does not specify a maximum compensation for the initial 1-year term or for the entire 5-year and 3-month term, including the renewal and extension periods. Compensation may not exceed the amount appropriated for these services during the entire contract term. Estimated compensation totals $105,570 for the initial 1-year term and $583,340 for the entire 5-year and 3-month term, including the renewal and extension periods.

Note: This contract was previously presented on the March 20, 2017 Council agenda.

Fiscal Summary

Funding Source	Initial Term		Total Compensation
County ⁽¹⁾	$ 105,570		$ 583,340
State	—		—
Federal	—		—
Other	—		—
Total	$ 105,570	⁽²⁾	$ 583,340	⁽³⁾
⁽¹⁾General Fund Operating Budget. ⁽²⁾ Estimated compensation for the initial 1-year term. The contract does not specify a maximum compensation for the initial 1-year term. Compensation may not exceed the amount appropriated for these services. ⁽³⁾Estimated compensation for the entire 5-year and 3-month term, including the renewal and extension periods. The contract does not specify a maximum compensation for the entire contract term. Compensation may not exceed the amount appropriated for these services.

FM-6 (Contract) (cont’d) May 25, 2017

Analysis

The contractor will provide mowing services for highway medians, roadsides, and roundabouts at 14 designated locations throughout the County. Services include mowing, trimming, weed control, litter removal, turf maintenance, and chemical applications. The contractor will perform these services two times per month, beginning in March and ending in November (a total of 18 site visits). The unit rate for each site visit ranges from $85 to $1,295, depending on the size of the site. The County may add mowing sites with total additional costs not to exceed 10% of the value of the original bid. The County may accept or reject the contractor’s quoted prices for the additional services. The County may also remove sites or reduce the mowing area of a site. The Office advised that the contractor’s work will supplement the County’s in-house resources.

The contract commenced March 1, 2017, continues through June 30, 2017, and may not exceed $25,000 unless approved by the Council. If approved, the contract will continue through February 28, 2018 and will automatically renew for four additional 1-year periods with the option to further extend the initial term or any renewal term an additional 90 days on the same terms and conditions, unless the County provides notice of non-renewal. The contract does not specify a maximum compensation for the initial 1-year term or for the entire 5-year and 3-month term, including the renewal and extension periods. Compensation may not exceed the amount appropriated for these services during the entire contract term. Estimated compensation totals $105,570 for the initial 1-year term and $583,340 for the entire 5-year and 3-month term.

Prior to the commencement of each renewal period, the County may entertain a request for an escalation in unit prices in accordance with the Consumer Price Index – All Urban Consumers – United States Average – All Items (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics at the time of the request, or up to a maximum 5% increase on the current pricing, whichever is lower. The County may terminate the agreement by providing 30 days prior written notice.

The contract was awarded through a competitive procurement process based on low bid from 5 bids received. The two lowest bids were deemed non-responsive.

FM-6 (Contract) (cont’d) May 25, 2017

Lorenz, Inc. currently has the following contracts with the County:

Council Approved	Type of Service	Maximum Compensation		Expenditures as of 5/8/2017	Contract Expiration Date
5/24/12	On-Call Athletic Fields Maintenance & Mowing	$ 12,806,591	*	$ 3,279,379	11/30/17
3/18/13	Mowing: – Inwood Cluster	206,728	**	155,213	3/31/18
	– Double Rock Cluster 1	148,529		104,383	3/31/18
	– Double Rock Cluster 2	111,397		76,373	3/31/18
	– Double Rock Cluster 3	144,369		108,084	3/31/18
	– Texas Cluster	179,727		128,966	3/31/18
	Towson Streetscape	282,298	**	144,037	2/28/18
	Westside Streetscape	175,493	**	87,594	2/28/18
8/5/13	Mowing Sparrows Point Cluster	286,733	**	211,780	3/31/18
11/4/13	Dundalk Streetscape	241,547		74,611	2/28/18
7/5/16	On-Call Landscaping	1,092,631	*	0	2/28/21
9/6/16	On-Call Repairs and Maintenance to Natural Turf Fields	2,024,644	*	30,223	2/28/21
	Total			$ 4,400,643
* Combined maximum compensation with one other contractor. ** Increased contract compensation per FMs-7, 8, 9 & 10 contract amendments on this agenda.

Keith Dorsey Fiscal Note May 25, 2017

FMs-7, 8, 9 &10 (4 Contract Amendments) Council District(s) 1, 2, 4, 5 & 7

Office of Budget and Finance

Mowing Services

The Administration is requesting approval of amendments to four contracts with Lorenz Lawn and Landscape, Inc. to provide additional mowing/landscape services for the following four County areas: Inwood Cluster (FM-7), Sparrows Point Cluster (FM-8), Towson Streetscapes (FM-9), and Westside Streetscapes (FM-10). The amendments increase the maximum compensation of the four contracts combined by a total of $52,710, from $898,542 to $951,252, for the entire 5-year term of the contracts. The Towson Streetscapes and the Westside Streetscapes contracts expire on February 28, 2018; the Inwood Cluster and the Sparrows Point Cluster contracts expire on March 31, 2018. See Exhibit A for the sites to be serviced in each cluster.

Fiscal Summary

Service Location	Combined Contract Amendments ⁽¹⁾	Combined Current Maximum Compensation⁽¹⁾	Combined Amended Maximum Compensation⁽¹⁾
Inwood Cluster (FM-7)	$ 11,784	$ 194,944	$ 206,728
Sparrows Point Cluster (FM-8)	9,567	277,166	286,733
Towson Streetscapes (FM-9)	23,877	258,421	282,298
Westside Streetscapes (FM-10)	7,482	168,011	175,493
Total	$ 52,710 599,882	$ 898,542	$ 951,252	⁽²⁾
⁽¹⁾ General Fund Operating Budget. ⁽²⁾Maximum compensation for the four contracts combined for the 5-year term.

FMs-7, 8, 9 &10 (4 Contract Amendments) (cont’d) May 25, 2017

Analysis

The contractor provides grounds maintenance and mowing services, as well as streetscape and landscaping services, for various streetscapes, parkland, local open space, and County-owned facilities throughout the County. In addition, the contractor provides services such as trimming, edging, raking, litter removal, pruning, mulching, fertilization, weed control, chemical applications, and sidewalk clearing. The contractor furnishes all labor, materials, tools, equipment, and supervision to perform the work.

The Office advised that service areas are divided into 10 clusters (including 4 Streetscape areas) based on geographic location. The Office further advised that the proposed contract amendments are necessary because additional mowing sites were added to four clusters: Inwood Cluster, Sparrows Point Cluster, Towson Streetscapes, and Westside Streetscapes. Mowing services are provided on a cycle ranging from 15 to 21 days during the mowing season (beginning the first full week of April and ending the last week of November), depending on the site. Streetscape services are provided two times per month, March through November.

On March 18, 2013, the Council approved three contracts with Lorenz Lawn and Landscape, Inc. for the Inwood Cluster, Towson Streetscapes, and Westside Streetscapes; and on August 5, 2013, the Council approved a similar contract for the Sparrows Point Cluster. Compensation for the four contracts may not exceed $898,542 combined for the entire 5-year term. The proposed amendments increase the combined maximum compensation by $52,710 to $951,252 as follows:

FM-7 proposes to increase the maximum compensation for the Inwood Cluster by $11,784, from $194,944 to $206,728;
FM-8 proposes to increase the maximum compensation for the Sparrows Point Cluster by $9,567, from $277,166 to $286,733;
FM-9 proposes to increase the maximum compensation for the Towson Streetscapes by $23,877, from $258,421 to $282,298; and
FM-10 proposes to increase the maximum compensation for the Westside Streetscapes by $7,482, from $168,011 to $175,493, for the entire 5-year term. All other terms and conditions remain the same.

The contracts were awarded through a competitive procurement process based on low bid.

FMs-7, 8, 9 &10 (4 Contract Amendments) (cont’d) May 25, 2017

Lorenz, Inc. d/b/a Lorenz Lawn and Landscape, Inc. currently has the following contracts with the County:

Council Approved	Type of Service	Maximum Compensation		Expenditures as of 5/8/2017	Contract Expiration Date
5/24/12	On-Call Athletic Fields Maintenance & Mowing	$ 12,806,591	*	$ 3,279,379	11/30/17
3/18/13	Mowing: – Inwood Cluster	206,728	**	155,213	3/31/18
	– Double Rock Cluster 1	148,529		104,383	3/31/18
	– Double Rock Cluster 2	111,397		76,373	3/31/18
	– Double Rock Cluster 3	144,369		108,084	3/31/18
	– Texas Cluster	179,727		128,966	3/31/18
	Towson Streetscapes	282,298	**	144,037	2/28/18
	Westside Streetscapes	175,493	**	87,594	2/28/18
8/5/13	Mowing Sparrows Point Cluster	286,733	**	211,780	3/31/18
11/4/13	Dundalk Streetscapes	241,547		74,611	2/28/18
7/5/16	On-Call Landscaping	1,092,631	*	0	2/28/21
9/6/16	On-Call Repairs and Maintenance to Natural Turf Fields	2,024,644	*	30,223	2/28/21
	Total			$ 4,400,643
* Combined maximum compensation with one other contractor. ** Increased contract compensation per this agenda amendments.

FM-6 on this agenda is a 5-year and 3-month contract with Lorenz, Inc. with estimated compensation totaling $583,340 to provide mowing services for highway medians, roadsides, and roundabouts at locations throughout the County.

BALTIMORE COUNTY COUNCIL

NOTES TO THE AGENDA

APPENDIX A

^[1] This language is more stringent than the State regulation, which states that A[c]hildren under 15 should not use the pool without adult supervision.@

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Wade Kach

BALTIMORE COUNTY COUNCIL

OFFICE OF THE COUNTY AUDITOR

PAGE

LEGISLATIVE SESSION

BILLS – FINAL READING

FISCAL MATTERS

MISCELLANEOUS BUSINESS

APPENDIX

Mr. Quirk (By Req.)

Department of Planning

Final Historical Landmarks List

Mrs. Almond

Zoning Regulations – Medical Cannabis

Mrs. Bevins

Swimming Pools

Mrs. Bevins

Zoning Regulations – Licensed Arborist

Mr. Marks

Sidewalks

Mr. Marks

Retention of Trees

Mr. Marks

Parking Facilities

Police Department

Consulting Services – Forensics Lab – Lean Six Sigma Project

Fiscal Summary

Analysis

FM-2 (Contract Amendment) Council District(s) All _

Department of Corrections

Repair and Maintenance – Laundry Equipment

Fiscal Summary

Funding

Source

Contract Amendment

Current

Maximum Compensation

Amended Maximum Compensation

County (1)

State

—

—

Federal

Other

Total

Analysis

FM-2 (Contract Amendment) (cont’d) May 25, 2017

Fire Department

Advanced Life Support Students – Clinical Experience

Fiscal Summary

Funding Source

Maximum Compensation

Notes

County

State

Federal

Other

Total

Analysis

FM-4 (Contract) Council District(s) _All_

Routine Repair/Maintenance – Wood Floors – County-Owned Buildings

Fiscal Summary

Analysis

FM-4 (Contract) (cont’d) May 25, 2017

FM-5 (3 Contracts) Council District(s) _All_

Temporary Custodial Services – County-Owned Buildings

Fiscal Summary

Analysis

FM-5 (3 Contracts) (cont’d) May 25, 2017

Office of Budget and Finance

Mowing/Maintenance of Medians, Roadsides and Roundabouts

Fiscal Summary

Funding Source

Initial

Term

Total

Compensation

County (1)

State

Federal

County ⁽¹⁾

County ⁽¹⁾

Contract Amendments ⁽¹⁾

Maximum Compensation⁽¹⁾

Combined Amended Maximum Compensation⁽¹⁾